Williamson County Parks & Recreation is accepting applications for a full-time Recreation Operations Coordinator.  The Recreation Operations Coordinator is responsible for managing departmental contracts and handling accounts payable functions. This role supports the department by ensuring accurate processing of utility bills and managing financial and administrative documentation.

Essential Duties and Responsibilities:

1. Manages and processes contracts for athletics, programming, facility rentals, food vendors, and specialty services, including overseeing contract administration and ensuring the timely collection of monthly, quarterly, and annual fees.
2. Coordinates with vendors, associations, organizations, and staff to ensure contracts are accurate, up-to-date, and compliant with departmental policies.
3. Processes accounts payable for departmental utility bills, ensuring timely payment and proper documentation.
4. Maintains accurate records related to contracts, purchases, and payments.
5. Communicates effectively with vendors, internal divisions, and staff to resolve issues and ensure smooth operations.
6. Assists with daily cash receipts, reconciliation, and deposit preparation during staff absences, ensuring accuracy and compliance with departmental financial procedures.
7. Processes refund request forms through the ActiveNet registration system and maintains accurate records of all refunds. 
8. Assists with ActiveNet troubleshooting, user support, staff training, and report generation to ensure efficient system use across the department. 
9. Handles daily errands to the county, including delivery and retrieval of essential documents and materials, ensuring timely and reliable service.

Qualifications:

• Ability to manage multiple priorities and meet deadlines.
• Familiarity with contract management, procurement, and accounts payable processes.
• Demonstrate strong communication, organizational, and customer service skills.
• Ability to work independently and collaboratively in a team environment.
• Maintains a positive attitude, professionalism, and a willingness to assist others.
• Proficiency with Microsoft Excel, Word, Outlook, and point-of-sale systems (such as ActiveNet)
• Ability to handle confidential financial information with accuracy and discretion.
• Must successfully pass a background check.
• Possess a valid Tennessee driver’s license.

About Williamson County Parks & Recreation

Williamson County Parks & Recreation is committed to serving our growing community. In addition to our main recreation facilities in Franklin, Brentwood, Nolensville, Spring Hill, and Fairview, we also provide satellite centers in College Grove, Bethesda, and Hillsboro/Leiper’s Fork. Our main recreation facilities have everything you need to meet your fitness goals. State-of-the-art wellness centers, spacious gymnasiums, and group fitness studios are among the many options to keep you in tip-top shape. You and your family will love our pools, splash parks, walking tracks, outdoor courts, and playgrounds. In addition, our department has several unique specialty facilities, including the Williamson County Enrichment Center, the Williamson County Performing Arts Center, two indoor athletic arenas and the Williamson County AgEXPO Park. A wide variety of programming options are also available at our facilities. Athletic clinics and leagues; aquatic programs; fitness classes and training programs; fine art classes; theatrical activities and entertainment events; recreational classes; therapeutic activities; and senior programs are offered, along with an array of youth summer camp o...fferings. Classes and activities are open to the general public and available for enrollment year-round. Our system of passive parks, ball fields, and green spaces offers many choices in how you can enjoy the great outdoors. Timberland Park, located along the Natchez Trace Parkway, and Peacock Hill Nature Park reveal scenic overlooks and wooded paths. The Wilkins Branch Mountain Bike Park supplies mountain bike enthusiasts of all levels with more than 6 miles of trails to ride on. You can also join us at Castle Park and meet the queen during the Tennessee Renaissance Festival, hosted every spring.

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Connections working at Williamson County Parks & Recreation