General Statement of Job

This highly responsible professional administrative position assists in directing all divisions of the Town of Palm Beach Recreation Department operations including general administration, facility management, programs & events, and general maintenance. The Assistant Director position offers the right person a great opportunity to join a passionate, collaborative and dedicated team of recreation professionals in a country club like atmosphere. The newly built 84 slip superyacht marina, the award winning Palm Beach Par 3, the Mandel Recreation Center, two tennis centers, and Seaview Park are under the general direction of the Recreation Department. All recreational assets are on the island of Palm Beach located between the beach and intracoastal waterways. We provide recreational, social and wellness programs to the residents and visitors of the Palm Beach island community. Duties in this position require considerable initiative and latitude for the use of independent judgment and decision making in order to accomplish the recreational objectives that are suitable to the community and its needs. This also includes the direct supervision of one or more of the divisions within the Recreation Department. Work is performed under the general direction of the Director of Recreation.

Essential Functions

• Assumes duties of the Director of Recreation in the Director’s absence.
• Lead in the preparation, forecasting, administration, and monitoring of departmental budgets. Continually monitors revenues and expenditures to assure sound fiscal control. Assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
• Assist with the administration and coordination of departmental activities, determining priorities of resources, program planning, marketing, facility supervision, and evaluation.
• Establish and maintain rules, regulations and procedures for Town recreation programs, facilities and related services.
• Assist with the development, formalization and execution of contractual agreements.
• Occasionally researches and writes grant applications that could enhance the department’s programs and facilities.
• Assists in formulating the scope of work for department related capital improvements, renovations, and repairs.
• Works with maintenance staff and other departments to ensure that all facilities, grounds, and the playground are always in good working condition.
• Directs maintenance and repairs of division facilities, vehicles, and equipment.
• Assists with the establishment and updating of joint use relationships and related agreements with the public and private schools, associations, and other organized groups.
• Provides assistance with correspondence and backup information, and represents the department as needed for Recreation Advisory Commission meetings and items.
• Responds to public inquiries and engages with the public on numerous issues related to the department and its programs.
• Reviews external marketing/advertising brochures, publications, and correspondence.
• Administers the planning and evaluation of a wide variety of department programs and activities.
• Assists the Director with a variety of administrative projects and management assignments.

• Seven years of experience with supervisory experience of a progressively responsible nature.

About Town of Palm Beach

The Town of Palm Beach is a town like no other. A town rich in beauty and history, it is an enviable location to work and engage in a rewarding and fulfilling career. As a member of our Team, you will work in close partnership with your fellow colleagues, management and with the Town Council and residents to provide the highest quality of service by continuously improving and striving to be the standard by which all others are measured.

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