The Athletics Business Operations Coordinator provides direct financial and business operations support to coaches and administrative staff of assigned areas within Athletics and Student Recreation. This position will help coordinate the daily operations of the Athletics Business Office with a primary focus on the procure-to-pay lifecycle and revenue and expense reconciliations.
Duties and Responsibilities
Prepare purchase requisitions, professional service agreements and act as custodian of contracts for assigned financial units within Athletics and Student Recreation. Reconcile and prepare expense reports for departmental travel credit card. Monitor spousal travel and calculation of fringe benefit for the Vanderbilt University Payroll Department. Serve as primary contact for setup, processing and reconciling expenses related to the student-athlete funding program. Partner with Athletics Compliance office to manage the Student Assistance Fund Reviews daily ticket deposits for accuracy, reconciles to daily bank deposit activity and troubleshoots issues in coordination with Athletics Ticket Operations staff. Work with Vanderbilt Learfield IMG College Sports Properties to manage and reconcile department trade program. Serve as secondary contact for athletics department camp processes; assists with camp and clinic reconciliation process. Research questions regarding accounts payable from vendors, athletics department personnel and others. Ensure compliance with generally accepted accounting principles (GAAP) Other duties as assigned
Bachelor’s Degree is necessary. Master’s Degree in Accounting or Finance preferred. Experience in an NCAA athletics business office preferred. Knowledge of basic accounting and business principles is necessary. Strong analytical and problem solving skills is necessary. Working knowledge of MS Office (Word, Excel, Outlook) is necessary. Strong work ethic, organizational and time management skills is necessary. Must be a self-starter and show the ability to work independently. Good communication skills and must be able to work with all levels within the organization is necessary. Ability to interact with employees and vendors in a professional manner is necessary.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
ABOUT US Vanderbilt is a community of talented and diverse staff & faculty! At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities... we are One Vanderbilt. Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow. Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Vanderbilt University’s Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 16 varsity teams (6 men's teams and 10 women's teams, a total of 351 student athletes), 14 of which compete in the Southeastern