Director of Athletics Facilities and Sport Operations
Location: Claremont, California
Full time, benefits eligible
4 Year Degree
Internal Number: REQ-5598
Equal Opportunity and Nondiscrimination Statement
In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.
Job Posting Title:
Director of Athletics Facilities and Sport Operations Job Details and Requirement:
The Joint CMS Athletics, Physical Education, and Recreation Program is comprised of student-athletes from Claremont McKenna, Harvey Mudd, and Scripps Colleges and offers a comprehensive program of regular physical education, intramural, recreational, club, and varsity sports. CMS varsity teams compete in the Southern California Intercollegiate Athletic Conference (SCIAC), as a member of NCAA Division III. The Program is comprised is 21 varsity sports (10 men’s, 11 women’s) and supports a student population of over 3,200 for recreation and fitness and a varsity student-athlete population of approximately 530.
The Director of Athletic Facilities & Sport Operations serves as the department's athletic facilities supervisor and oversees all games management for CMS Athletics. This position works under the direct supervision of the Assistant Athletic Director for Facility Operations, Recreation, & Engagement. The Director collaborates with facilities staff on all three campuses and is responsible for coordinating schedules with the coaching staff, recreation staff, physical education department as well as any outside groups utilizing CMS athletic facilities.
The successful candidate will demonstrate an understanding and appreciation of the role of athletics in the liberal arts college curriculum and the integration of student-athletes and the coaching staff into the overall educational experience offered at The Colleges.
Approximate Salary Range: $65,000 – 70,000
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
Reporting to the Assistant Athletic Director for Facility Operations, Recreation, & Engagement, the Director of Athletics Facilities & Sport Operations works both independently and collaboratively to perform the following essential duties and responsibilities:
Oversee games management for all CMS athletic competitions and special events, including SCIAC and NCAA Championships, as well as other externally contracted sporting events hosted by CMS.
Coordinate and manage the daily operations for all varsity athletic facilities.
Coordinate and manage the scheduling and use of all athletic facilities and ensure proper maintenance and operations.
Work collaboratively with the Director of Recreation to create the master facility schedule inclusive of all CMS varsity practice and game schedules along with recreation, intramural, physical education, and club sport schedules.
Plan, schedule, supervise, and recap the operations of CMS Athletics competitions ensuring efficient operation of all competitive contests for participants, officials, visiting institutions, and fans.
Supervise the CMS Athletic Facilities & Sports Operations professional and student staff.
Manage all games management-related budgets ensuring fiscal responsibility. Assist with budgeting decisions that are consistent with the department's decision-making and planning priorities.
Manage the department's facility access requirements for keys and card access.
Work collaboratively and on a daily basis with campus partners such as CMC Facilities and Campus Services department, CMC Office of Events, CMS Athletics staff, CMS Athletes, and student workers.
Perform any other duties and/or jobs deemed necessary for the functioning and success of the Athletic Facilities & Sport Operations Department.
A Bachelor's degree is required. A Master’s degree is preferred.
A minimum of 5 years of experience in facility management, event operations, and/or championships is required, preferably in college athletics.
Prior experience supervising staff in operations or events required.
A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
The individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.
Deploy professional skills, in collaboration with colleagues, to best promote the College’s strategic interests.
An understanding of the role of athletics, physical education, and recreation in the liberal arts college environment is necessary.
Strong administrative, interpersonal skills, and computer/technology skills.
Appropriate certifications in First Aid, CPR, and AED.
Operation of computers with basic Microsoft Office software (such as Word, Excel, Outlook, Access, and PowerPoint) and associated professional software (such as CX CARS, Internet research, and menu-driven databases). Experience with facility scheduling/management software or similar programs is preferred. Demonstrated understanding of the use of technology/devices/equipment in assessing and improving division/department systems and processes to achieve annual goals and maintain confidentiality.
Effective, accurate, and clear communication with excellent/strong verbal, written, interpersonal, reading, phone, and customer service skills. Attention to all written and verbal instructions; ability to ask questions as needed for clarification of projects/tasks/duties/assignments.
Strong organizational and time management skills to complete work with accuracy and keen attention to detail.
The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend, and evening work hours will be required. Travel will be required. Regular hours may vary due to the needs of the College or division. This is a 12-month position.
CLASSIFICATION AND STATUS:
Exempt Full-time Staff
Heavy (up to 50 lbs.)
All full-time facilities and game management staff, hourly game management workers, student workers, and work-study students.
The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the American with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.
Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.
In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.
An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or firstname.lastname@example.org for assistance.
The Joint CMS Program consists of Claremont McKenna, Harvey Mudd, and Scripps Colleges and offers a comprehensive program of regular physical education, intramural, recreational, and club sports. CMS teams compete in the Southern California Intercollegiate Athletic Conference (SCIAC), as a member of NCAA Division III. The Program provides 10 men’s varsity sports and 11 women’s varsity sports and supports a student population of 2,900.
Claremont McKenna, Harvey Mudd, and Scripps Colleges are an Affirmative Action Equal Opportunity Employer. Minorities and women are encouraged to apply.