SCHEDULE

 
GENERAL STATEMENT OF JOB:
 

The Tennis and Racquet Sports Administrator is responsible for leading a diversified tennis, pickleball, and other racquet sports program and its functions for tennis/pickleball courts throughout the City of Boca Raton. Our award-winning facilities include the Boca Raton Tennis Center, Patch Reef Tennis, and the Racquet Center.

Under the general supervision of the Recreation Services Superintendent, the Tennis and Racquet Sports Administrator supervises, directs, and holds primary responsibility for the programming of the specified public tennis centers as well as additional satellite facilities throughout the City. The Administrator provides budget oversight, staff leadership, and programming direction for the purposes of executing sport services which enhance the lives and experiences of those living, working, playing, and learning in Boca Raton.

 
ESSENTIAL FUNCTIONS:
 

• Plans, initiates, and organizes the activities of the tennis/pickleball center(s); including but not limited to in demand services such as tennis/pickleball memberships as well as tennis/pickleball clinics, tournaments and/or other special events.
• Recruits, monitors, supervises, and directs all internal and external center and programming personnel, including contract instructors or other third-party contractors, for assigned locations.
• Oversees maintenance and preventative maintenance of custodial, hard courts, Har-Tru clay courts, hydro-courts, tennis facility common grounds, and ornamental flora for designated locations under supervision.
• Directs and assists staff with daily operational tasks.
• Plans and initiates youth tennis camps and trains instructors on proper procedures for running camp.
• Develops and manages special events and manages permit requirements. Serves as primary contact for any related vendors, contractors, City staff and/or officials, etc.
• Manages and project staffing and scheduling needs to support tennis/pickleball center operations and special programming. 
• Supports staffing needs including hiring, training, and employee performance.
• Ensures that staff are informed regarding operations of programs provided at respective tennis/pickleball center(s).

FINANCIAL RESPONSIBILITIES:
 

• Monitors revenue and expenses to ensure compliance with proposed budget and purchasing guidelines.
• Accountable for inventory and/or property management including aging collateral. Orders, inventories, and oversees Pro Shop to ensure proper accounting and track all purchases, sales, and expenditures. 
• Prepares the annual Operating Budget with justification and makes recommendations for future Capital Improvement Projects (CIP) to pursue.
• Responsible for the accurate budget development for general fund, Greater Beach and Park District Fund, and special interest revenue budgets for related areas including anticipated revenues and expenses; prepares budgets for final review and approval.
• Assumes responsibility for correct application of distinct funds associated with various center's activities.
• Prepares and/or processes final approval for small dollar purchase orders, reviews and escalates large dollar purchase orders. 

RELATED TASKS:
 

• Partners with Communications Division to coordinate social media marketing, press releases, and additional marketing collateral as needed to support tennis/pickleball center operations and programming.
• Primary administrator of tennis/pickleball center related content published to various webpages.
• Meets with public and private groups to insure providing for all tennis and pickleball related recreational and leisure needs of all age groups and users.
• Receives and responds to Citizen complaints and inquiries on all tennis, programs, special events, tournaments and competitions in line with established protocols and best practices.
• Prepares facility maintenance work orders.
• Responsible for emergency operation duties as assigned.
• Performs related tasks as required.

 
KNOWLEDGE, SKILLS, AND ABILITIES:
 

Knowledge of:

• Modern principles and practices in the operations and maintenance of a tennis and/or pickleball facility
• Accounting best practices
• Business management regarding tennis and/or pickleball programming
• Public relations and communication techniques and best practices
• General office practices and procedures

Skilled in:

• Excellent communication, presentation, and problem-solving skills
• Excellent command of grammar and ability to write, edit and proofread for accuracy
• Microsoft Office Suite (Word, Excel, PowerPoint, Teams, etc.) proficiency

Ability to:

• Establish and maintain effective and positive relations with City officials, associates, consultants, and the general public
• Work a flexible work schedule that includes weekdays, weekends and evenings as needed.
• Perform moderate physical work assisting staff with daily operations
• Manage multiple projects, deadlines, and responsibilities simultaneously.
• Plan, organize, and direct the activities of staff within purview.

MINIMUM AND PREFERRED QUALIFICATIONS:
 

• Bachelor’s Degree from an accredited college or university with major coursework in Business Management, or related field such as Public Administration, Sports Management, Recreation Management; as well as direct experience with large scale tennis and pickleball facilities and event management operations OR an equivalent combination of education, training, and experience.
• Possession of a valid State of Florida Class ‘E’ driver’s license.

Final offer and employment are contingent upon successful completion of the required post-offer, pre-employment screening items. 

 
PHYSICAL AND ENVIRONEMNATL DEMANDS AND CONDITIONS:
 

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Constantly remaining in a stationary position, often standing, or sitting for prolonged periods.
• Occasionally moving from one worksite to another.
• Occasionally moving about within immediate work area to accomplish tasks
• Constantly repeating motions that may include the wrists, hands and/or fingers.
• Occasionally adjusting or moving objects up to twenty-five (25) pounds in all directions.
• Constantly communicating with others to exchange information.
• Constantly operates a computer and other equipment using motions requiring manual dexterity or fine motor skills
• Constantly working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally assessing the accuracy, neatness and thoroughness of the work assigned.
• Occasionally able to observe details accurately and identify variances.
• Occasionally lift or carry objects up to twenty-five (25) pounds or less.
• Occasionally push/pull objects up to twenty-five (25) pounds or less.
• Occasionally working in a normal office environment with few physical discomforts.
• Constantly working in an outdoor area where exposure to animals, reptiles and/or insects may occur.

ESSENTIAL EMPLOYEE DESIGNATION:

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, employees in this classification will be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.