This is para-professional work developing, implementing, administering, and presenting programs or services for the City and its facilities. Depending on area of assignment, positions allocated to this classification may supervise others.
Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its supervisory and administrative responsibilities.
EXAMPLES OF WORK*
*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on the area of assignment:
Develops, implements, and administers programs and events for the City.
Evaluates effectiveness of programs and practices; and makes recommendations relating to projects, needs, and development.
Assists in the development of long and short range plans and assists with budget preparation.
Determines functional needs and locates and obtains appropriate materials.
Assists in the development of policies, procedures, and administrative guidelines for staff.
Coordinates public relations activities, including speaking before groups and media and preparing press releases, brochures, and newsletters.
Develops or acquires program materials, including brochures, newsletters, handouts, bulletin boards, displays, exhibits and other required equipment and supplies.
Assists in the selection of and supervises, plans, evaluates, disciplines, trains, and coordinates the work of assigned staff.
Serves as liaison to advisory boards or friends group.
Develops community partnerships for programming, events and projects.
Assists with maintaining agency accreditation.
Responsible for conducting the full range of activities required to prepare, submit and manage current and new grant proposals for public and private funders as well as major gifts acquisition in compliance with local, State, and Federal policies and procedures required for the receipt of grant funding.
Researches public and private grant sources (agencies, corporations and foundations) to identify sources of restricted and unrestricted funding.
Establishes short- and long-range fundraising goals for funding sources.
Prepares City Commission agenda items related to grant proposals.
Gathers information necessary to report to funders on current and/or completed grant programs.
Cultivates and nurtures relationships with current and potential corporate and foundation sponsors and individual donors.
Develops an inventory of current and potential partners, sponsors, collaborators and grant providers.
Provides regular progress reports to supervisor.
Attends staff meetings and participates in organization-wide planning activities.
Coordinates and develops community groups and volunteers to assist in related projects, programs and events.
Ensure compliance with State and local management requirements, policies, and procedures.
Prepares and submits related reports and documents, updates, and maintains computerized tracking/monitoring systems of all inventories.
Coordinates events and interfaces with other related City events and events sponsored by other organizations.
Coordinates with local, state, and federal agencies, organizations and individuals relating to program issues.
Interacts with citizens and ensures the highest quality of internal and external customer service possible in all activities.
Assists in development of new facilities, or properties.
Stays current on developments in program trends.
Attends work on continuous and regular basis.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
A Bachelor degree from an accredited four (4) year college or university with major course work in a field relevant to the assigned area, and three (3) years of progressively responsible program administration experience or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
CERTIFICATIONS OR LICENSES
A valid United States Driver License is required on appointment. Valid Florida Driver License required within thirty (30) days of start date.
If assigned to the Recreation, Aquatics or Nature divisions of the Parks, Recreation and Cultural Affairs department (PRCA):
American Red Cross certification (or equivalent) in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid is required upon hire.
In addition to certification required in PRCA, if assignment is in the Aquatics division:
American Red Cross Water Safety Instructor (WSI) certification is required.
American Red Cross Water Safety Instructor Training (WSIT) certification is preferred.
American Red Cross Lifeguard (LG) Training is required.
American Red Cross Lifeguard Instructor (LGI) certification is preferred.
National Alliance for Youth Sports certification as a Certified Youth Sports Administrator (CYSA) is preferred.
In addition to certification required in PRCA, if assignment is in the Recreation division:
National Recreation and Parks Association certification as a Certified Parks and Recreation Professional (CPRP) is required within 12 months of hire date.
Gainesville is the largest city and county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region. The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.