About the position: This position is a great match for someone who enjoys working with people as well as building trusted relationships with their team. Whether it is creating an art activity for a family to participate in together, finding the right instructor for your fitness class, or supporting an employee to achieve their personal best; this job offers a terrific opportunity to have an impact on your community.
Join a team that is completely engaged in creating and delivering high quality recreational programming for the community. Staff here are committed to finding a Recreation Program Supervisor (links to job description) who can listen, encourage, and make things happen while maintaining a respectful work environment that includes and supports all staff—from volunteers to people in full-time, regular positions. We maintain a fun and respectful workplace where we are dedicated to the well-being of the both the staff and the patrons we serve. Community building, arts making, summer camps, and multi-generational programming are the mainstays of Amazon Community Center. This leadership position is key in developing and ensuring a safe and fun environment that enhances quality of life for a diverse community.
About the division: The City of Eugene Recreation Division consists of six full time community centers and three aquatics facilities. The extensive diversity of programming includes Youth and Family services, Aquatics, Athletics, Adaptive Recreation, Outdoor Recreation, and Senior services.
Supervises daily operations of a recreation program offered by the Recreation division; responsible for development, implementation and evaluation of the services, programs and activities in specific program area and oversees the work of assigned staff; provides responsible budget management, quarterly budget projections, and ongoing market analysis; Collaborates with recreation peers, other City Divisions and community partners to maintain quality service delivery goals and objectives.
This is the highest level in the professional Recreation Programmer series. The Recreation Program Supervisor differs from the Recreation Programmer in that the former involves a comprehensive program focus, including delivering program services, day-to-day operation of a facility or site, and long-term goal development. The Recreation Program Supervisor is the primary facility supervisor and has supervisory and budget development and monitoring responsibilities for all services that exist in the Program area.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from a Recreation Section Manager.
Exercises direct supervision over Recreation Programmer, Recreation Program Assistants, Recreation Office Coordinator, Recreation Activity Employee, temporary employees, volunteers, interns, summer youth, and contract staff.
EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:
Develops, organizes, implements, supervises and evaluates a variety of program activities and services in the assigned area; implements program guidelines and procedures; supervises scheduled activities and programs.
Plans, prioritizes, coordinates, assigns, supervises, and reviews the work of regular and temporary employees, volunteers, interns, and work study students.
Responsible for the daily operation of the facility; assigns staff schedules and signs staff timesheets; and reviews and approves schedule changes and time off requests.
Monitors and evaluates the quality, responsiveness, efficiency and effectiveness of assigned city recreation programs, service delivery methods and procedures; works with staff on continuous improvement of assigned program; researches new developments in the assigned program area; and participates in community group meetings, community partnership development, and make public presentations as requested.
Provides maintenance coordination assistance for facility; including work order submissions, facility project coordination, potential need for capital improvements and acts as primary contact for all site security and closure issues related to the facility
Reviews rental agreements and community partner applications; and assigns staff to assist with contract administration.
Prepares and manages the general fund budget for the assigned facility; monitors and oversees attendance and registration data; prepares quarterly budget projections and works with peers and the Section Manager in balancing the Section Budget.
Works with the Recreation/Cultural Services Marketing team to market and promote services to the public.
Is responsible for additional marketing or public information that falls outside the scope of the marketing team.
Ensures the safety of patrons and the public; assigns staff to perform equipment and vehicle maintenance and safety inspections; and creates and submits quarterly safety report for management.
Monitors and maintains accurate records and generates reports involving expenditures; including approval of petty cash disbursal; purchases of equipment and supplies; orders and procurement card expenditures; and provide additional information and reports as requested.
Works cooperatively with members of the department, City, public/private agencies, schools, and community groups to provide a balanced program in assigned area.
Serves as a liaison to the community; responds and resolves questions and concerns from the general public and patrons regarding the programs offered.
Attends and serves on City committees and task teams; participates in department division and team meetings.
Performs other related duties as assigned.
Principles, practices, procedures and methods of recreation programs in the assigned area.
National and regional programming trends, current literature, and community resources for program planning and development of services.
Public administration concepts and theories.
Applicable Federal, State, and local laws, rules, polices and regulations.
Budget development and monitoring and finance principles.
Principles and methods of supervision and training.
Principles and practices in Risk Management of Recreation Services.
Recreational, social and cultural needs of community served.
Impact of culture's role in working relationships.
Facility management procedures and policies.
Modern office methods, practices, procedures, and automation tools
Planning, coordinating, organizing and implementing programs and services suited to the needs of patrons in assigned area.
Developing and evaluating activities based upon the needs of patrons.
Outreach and Service Delivery Strategies to underserved populations – cultural competence.
Demonstrating the ability to work independently; prioritizing and resolving issues; and completing tasks and duties while working in a fast-paced environment.
Supervising, training and evaluating staff; effectively delegating working; and developing and maintaining a diverse workforce and a harassment-free environment.
Exercising diplomacy, discretion and tact in dealing with sensitive, complex and highly confidential issues and situations.
Coordinating and executing multiple tasks and/or projects to meet deadlines and addresses potential delays and problems in a professional and timely manner.
Relationship-building, consulting, and collaborative team building.
Researching and analyzing a variety of information and data; making recommendations based on research findings; writing reports and creating spreadsheets; and presenting information.
Providing courteous and professional customer service to co-workers, outside agencies and the general public.
Effectively working with the general public, clients, the media, supervisors, co-workers, and employees from diverse backgrounds.
Effectively communicating both orally and in writing to convey information and to receive work assignments.
Adapting to the City's culture, priorities, and ability to adjust to the differing organizational structures, leadership and work styles.
Proficiently using computers and related software applications, online tracking systems, Internet research tools, reporting applications and various databases.
Interpreting context and adapting behavior to cultural context.
Working directly with youth and families, involving them in planning and development of programs.
Evaluating and monitoring program risks and liability.
Monitoring budget within allocation for programs and activities in assigned area.
Effectively marketing programs and services.
Department/Division: Library, Recreation and Cultural Services / Recreation
Work Schedule: Full-time, 40 hours/week. Schedule may include weekends and evenings as dictated by the recreation schedule. Assigned schedule will be discussed at interview.
Work Location: Amazon Community Center, 1700 Hilyard St, Eugene, OR 97405
Works is typically done inside and involves sitting, standing, walking, reaching, kneeling, twisting, and lifting 25 lbs. The position requires repetitive hand movement in use of a computer and fine coordination in writing reports and notes. The position also includes ability to read reports and hearing and speaking when interacting with the public and others. May require travel other sites, drive a vehicle and work hours outside of regular schedule. May be exposed to fumes or airborne particles, toxic or caustic substances, outside weather conditions, excessive noise, and dampness/humidity.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Three years of experience in the implementation of recreational, social and cultural programs and services directly related to youth and family recreation; including one year of leadworker experience preferred.
Equivalent to a Bachelor's degree from an accredited college or university in recreation, human services, or a closely related field.
License or Certificate
Possession of, or ability to obtain, and maintain an appropriate, valid Oregon driver's license for some positions.
Valid First Aid, Youth/ Child/ Adult CPR, Food Handler's Permit
The City of Eugene is one of the largest employers in the region. We offer a wide variety of job opportunities, great benefits, opportunities for advancement and a supportive, team oriented work environment. We are looking for bright, motivated people who want to work in a challenging and dynamic environment while contributing to the success of their local government. When you choose a career with the City, you will be part of an award winning organization that is one of the most progressive and best managed cities in the United States today.