Under the direction of the Head Coach, this position manages all aspects of running the operations of Harvard's Varsity Women's Ice Hockey program, which is a Division I program with 28-34 student-athletes, 2 full-time and 1 volunteer coach, 1 strength & conditioning coach, 1 athletic trainer and administrative staff, and managing the program budget. With the exception of directly coaching student-athletes, handles all other managerial functions for Women's Hockey. Handles all aspects of alumni relations and fundraising for Women's Hockey.

This is a 50% of full-time position from September 1 - May 31 with a seasonal leave from June 1 - August 31.

ADMINISTRATIVE:

• Maintain the Arms software program for Compliance and Cara logs in a timely manner
• Maintain the Sports You software in a timely manner
• Schedule and administer all zoom calls at the request of Head Coach
• Pick up mail at the Murr Center daily
• Be the direct conduit to support Staff
• Equipment Manager
• Strength and Conditioning
• Sports Medicine Department
• Marketing
• Sport Information
• Interns
• Assists the marketing and event management departments in creating an exciting, safe, and entertaining game atmosphere
• Assists with the coordination of the ice rink schedule
• Manages complimentary ticket lists for all games

FINANCIAL:

• In conjunction with the Head Coach, develops and manages the team travel budgets
• In conjunction with the Head Coach, manages the operating budget
• Maintain expense reports and CC expenses through Concur software on time

SCHEDULING:

• In conjunction with the Head Coach or appointed staff member, creates a competitive schedule for the following year(s). Works directly with opposing coaches, Directors of Athletics, and other resources to create a list of potential opponents and negotiates dates, times, and guarantees
• Schedule team travel including but not limited to bus, hotels, meals, facility needs, practice ice, video needs, rooming assignments, detailed itineraries to the team in a timely manner
• Schedule vacation meals and pre-and post-game meals

VIDEO BREAKDOWNS:

• Scout Video
• All pre scout games uploaded as directed by the Staff
• All pre scout games compiled and organized as directed by the Staff
• Practice Video
• Video each practice
• Label and organize drills post-practice in the XOS database
• Master schedule of video assignments developed and posted in the coaches room
• In-Game Video
• Organize interns and volunteers
• Breakdown video in-game for in between period and post-game review
• Upload game on the league and Instat software portal immediately after the game

RECRUITING:

• Distribute to the coaching staff the game shifts (InStat) from the recruits submitted by the Staff
• Maintain a master list of all Coaches and Staff in every recruitable league
• Contact all teams in US and Canada for complete rosters
• Develop a Master schedule of all recruiting events
• Contact Coaches or GMs before recruiting events to secure line charts
• Assist the Staff with any aspect of recruiting as allowed by Harvard and the NCAA

ALUMNI RELATIONS and COMMUNITY OUTREACH:

• Works with the Varsity Club to plan and implement alumni relations events
• Creates and distributes electronic communications to alumni and hockey fans
• Creates and implements a community outreach program

CAMPS:

• In conjunction with the Head Coach and Assistant coaches, administer all aspects of summer camps, including but not limited to: Brochure, campers, staff, support staff, equipment, schedules, budget, ice and facility reservations, post-camp reviews

BASIC QUALIFICATIONS:

At least three years' experience in intercollegiate ice hockey athletics as a player, coach, or administrator required.

ADDITIONAL QUALIFICATIONS AND SKILLS:

Bachelor's degree preferred.

Successful candidate will have the following:

• Strong interpersonal and managerial skills.
• Demonstrated proficiency in in the use of technology inclusive of XOS, Arms, Sports You, InStat, FileMaker Pro and with Microsoft Office programs.
• Knowledge of the role that athletics plays in a University setting.
• Proven written and communication skills essential and must have ability to work independently and to exercise judgment and discretion.
• Ability to multi-task and meet required deadlines.
• Experience developing and managing budgets and financial reporting.
• Must be detailed oriented and have strong organizational skills.

Travel is required.

PHYSICAL REQUIREMENTS:

Must be able to lift at least 25 pounds.

WORKING CONDITIONS:

NOTICE: The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

ADDITIONAL INFORMATION:

Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social, and personal transformation of its undergraduates during their four years at Harvard.

The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.

Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.

All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.

We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.