Departmental administrator for the Department of Athletics and Recreation duties include but are not limited to the fiscal and administrative management of the department. Includes the development and management of budgets, general and restricted funds, revenue accounts and BJU (alumni) revenue – funds totaling $7M. Ensures compliance with departmental policies and the policies of the University in regards to proper use of funds. Orients and trains staff concerning budgetary matters, policies and procedures. Uses independent judgment in resolution of fiscal and administrative matters. Human resource administrator for the department. Manages all personnel issues that include annual salary increases, adjustments, hiring, disciplinary issues, payroll, compliance with federal regulations (Fair Labor Standards Act) and leave of absences such as Family Medical Leave. Advises staff on the University’s HR policies and procedures. Oversees staff development and evaluations. Supervises athletics administrative office staff, all aspects of A/P, A/R, petty cash, procurement cards/purchasing and all travel for the department. Approves all expenditures/financial transactions for the department. Approver of all procurement card transactions for the department. Must be able to communicate effectively, both written and verbal, with individuals at many organizational levels.

•Direct supervision of Assistant Business Manager and Athletics Front Office Manager. Indirect supervision of remaining Department administrative staff.

•Manage daily operations of the Athletics Main Office.

•Sport administrator for various varsity athletic programs. Duties include: direct supervision of all coaches; oversight of teams; assist with administrative and/or team issues as they arise; coordinate and arrange team travel; travel with teams.

•Facilitates transfer of ideas and open communication between senior staff and non-senior athletics staff.

•Oversees and coordinates the work of others in the department as they relate to fiscal and human resource matters.

•Oversees and verifies all departmental revenue and expenditures from origination to posting.

•Manages all f/t and p/t payroll, including the preparation of all personnel correspondence, appointment letters and electronic payroll documents for 80 staff members. Advises staff in regards to all human resource issues and concerns. Advises senior staff on best hiring practices for all open positions. Coordinates with the Director staff flow-chart responsibilities in order to meet the growing needs of a department that is experiencing regular change.

•Manages the development of general funds and salary budget projections and proposals with the Director of Athletics for the compilation of fiscal year proposals/requests for review and approval by the deans and trustees.

•Oversees ticket sales and concessions, and all aspects included therein. Manages and updates website for ticket sales. Coordinates design and ordering of tickets.

•Conducts research and compiles data for annual tax report, NCAA Report and the Department of Education Equity in Athletics Report.

•Administrative travel with Athletics teams. Consists of ensuring safety of students, assisting with travel coordination, and ensuring students, staff, and Hopkins-affiliated persons uphold the values set forth by University and NCAA (at athletics competitions).

•Works with the senior staff to outline events and plan future projects for the department.

•Coordinates and monitors minor and major capital projects with Associate Director of Athletics/Facilities & Events.

•Manages the preseason operations, which includes Housing and Dining.

•Negotiates contracts with outside vendors (Gatorade, Concessions, ARMS – intradepartmental electronic communication vendor).

•Takes Responsibility for daily communication with the coaching staff and department heads, acting as a liaison between the two groups in areas related to scheduling, procurement and problem-solving.

•Oversee Equipment Room staff and responsibilities.

•Policy review and updating as appropriate.

Please apply at the link below: 

https://jobs.jhu.edu/job/Baltimore-Administrative-Manager-MD-21218/917844300/