This position includes county retirement, health insurance, sick time and vacation time. Supplemental voluntary insurance and other insurance are available. Also includes membership to Family Activity Center for the employee and immediate family members in the same household.
4 Year Degree
Internal Number: 01
JOBS DUTIES AND RESPONSIBILITY:
Under the general supervision of the Director of Parks and Recreation, this individual will perform supervision and programming over all athletic activities and facilities. This will include but not limited to: Organizing, scheduling, promoting, and evaluating all athletic programs such as baseball, football, basketball, soccer, softball, volleyball, futsal, tennis, sports clinics, special tournaments, officials and coach’s clinics, etc.
Safety of participants and staff is top priority. Insures that all athletic facilities are safe and free of hazards. Makes the necessary adjustments for safety and notifies proper park staff of safety hazards.
This individual will insure that sign-ups, scheduling, awards, uniforms, fields, tournaments, clinics, etc. are all organized and carried out in an efficient and professional manner.
Individual is expected to be in close proximity, be readily accessible, or have someone assigned and available to handle problems or issues that arise with coaches, umpires, referees, parents, etc. and in game disputes at all park athletic events. The Athletic Director or designee has the final call on in game disputes.
Individual is to insure that the parks athletics code of conduct for coaches, parents, and staff is up to date, followed, enforced, and distributed to coaches, parents, and staff.
This individual is expected to work with and be liaison with local schools in promoting park athletic programs, scheduling facilities such as gymnasiums or ball fields for park program use, scheduling park athletic facilities for school use if necessary, and other park/ school relations.
Individual oversees all athletic facilities on park property and ensures athletic facilities are well maintained and meets the proper standards and expectations. Make frequent inspections of athletic facilities and advise the Parks Maintenance Supervisor and the Director of Parks and Recreation of needed repairs and improvements. Documents, reports, and fills out work orders for maintenance needs or safety concerns on all athletic facilities.
Individual serves as liaison with concession lessee.
Perform regular performance evaluations and reviews for athletic employees as well as assist the Director of Parks with personnel evaluations of other parks staff as needed.
Be firm and fair with all staff / contract labor (concession, umpires, referees, etc.) on attendance, work performance, disciplinary issues, etc. As well as with volunteer coaches, parents, etc. Take any corrective action necessary and follow park SOP’s and athletics code of conduct for all personnel actions.
Submits appropriate and accurate payroll information for contract labor (referees, umpires, scorekeepers, etc.) in a timely manner and/or when requested.
Assist with preparing budget for the athletic department, provide budget information to director/parks board when requested and monitor budget throughout the year to ensure athletic areas and other park areas as assigned are within budget. Communicate with Director any areas that are expected to be over budget and the reasons for.
Keeps accurate records of all athletic program participants, registration forms, liability waivers, sport / league numbers, league evaluations/surveys, etc.
Individual is expected to speak to local civic groups, fiscal court, city council, clubs, schools, churches, and etc. to promote the Parks and Recreation Dept. and its athletic programs.
Individual manages and maintains the athletic scholarships program for potential participants and receives, reviews and approves the proper documentation and application. Provides information to Director and makes any updates to the process as needed.
This individual shall in general keep up good public relations with the general public and the private sector and help to recruit sponsors and donations for athletic programs.
Build community relationships with local schools, local businesses/organizations, and other community partners. Create buy-in to the park athletic programs and promote partnerships that at are mutually beneficial to the park and community partner.
Will serve as an evening and/or weekend supervisor along with other park department heads for park operations throughout the year.
Have a minimum of a bachelor degree in the area of sports management, parks and recreation, or approved related field or a minimum of 5 years’ experience in the field of parks and recreation or sports related management.
Should have strong budgeting and accounting knowledge and overall computer skills.
An ability to provide good customer service, public relations and public speaking abilities in all areas of parks and recreation. Able to use appropriate communication channels and use professionalism and tact while communicating with parents, coaches, staff, umpires, referees, etc. as well as general park users and paying members/customers.
Be self-motivated, a team player, and willing to work outside of normal operating hours during times of unexpected issues, weekend tournaments, weeknight games, special events, etc. Work weeks in excess of 40 hours a week are common including evening and weekend work.
Be in good overall health.
Have good overall organizational skills and handle multiple jobs and/or issues at one time on a consistent basis.
Dress appropriately and follow park established uniform guidelines.
Shelbyville – Shelby County Parks and Recreation Board was established as a joint board of city-county government in February of 1970. The Board consists of nine members of which four are county representatives, four are city representatives and the ninth is a joint representative. The board oversees and operates twelve park properties consisting of over 900 acres.