Details
Posted: 10-Jan-22
Location: Coral Gables, Florida
Type: Full-time
Required Education: 4 Year Degree
Salary: Open
Categories:
Operations
Sector:
Collegiate Sports
Salary Details:
Salary is commensurate with experience.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
Internal Number: R100054245
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.
The Athletics Department has an exciting opportunity for a full-time Associate Director for Events & Operations to work in the Coral Gables Campus. The Associate Director for Events & Operations is responsible for facility, event management, and operations for athletics events or external events as assigned.
Duties and Responsibilities:
- Responsible for monitoring recruiting activity through ARMS software including contact and evaluation logs, phone logs and travel schedules submitted by coaches.
- Responsible for ARMS software monitoring system program by inputting required data, communicating discrepancies of software or logs to relevant parties.
- Collect telephone logs and monthly bills needed to perform monthly audit of coaches and staff looking for impermissible recruiting activity.
- Monitor and approve all official and unofficial visits for all sports.
- Responsible for all ARMS training for all new coaching staff employees.
- Responsible for monitoring travel squad for each team, itinerary for road trip, per diem/meals during travel.
- Responsible for Teamworks software and all activities that take place in Teamworks including playing and practice seasons, activity logs, form assignments, and anything else Teamworks is used for.
- Responsible for updating all coaching staffs on recruiting calendars and recruiting period changes as needed and interpret all recruiting calendar questions to coaches.
- Responsible for monitoring all countable athletically related activity of student-athletes including review of practice logs, and conduct in-person spot checks.
- Monitor, interpret, and document student-athlete playing and practice seasons.
- Coordinate student-athlete employment program by collecting logs, contacting employers, conducting spot checks within locale, determining legitimacy of employment arrangement, and interpreting any legislation needs to coaches, student-athletes, and employers.
- Coordinate student-athlete vehicle monitoring program by collecting vehicle registration for all full scholarship student-athletes along with all members of the Football, Men’s Basketball, Women’s Basketball, and Baseball teams. Serve as department liaison to campus parking authority.
- Coordinate all athletics bloc Housing and handle all Housing related issues for student-athletes within athletics bloc Housing. Serve as liaison to Housing staff.
- Coordinate monitoring of all recruiting reconciliation documents and serve as
- Compliance liaison with the Business Office on all reconciliation matters.
- Monitor and track all of the following activities: occasional meals, institutional and non-institutional camps/clinics, letterman/participation awards and awards in general, Advisor registration, student-athlete outside competition, Athletic Department Outside group facility rental, donation request review and institutional/noninsitutional local sports clubs.
- Responsible for recruiting/scouting services and recruiting materials for all sports.
- Monitor complimentary admission requests prior to games.
- Monitor summer leagues.
- Assist in educating the clients of the Compliance Office (coaches, staff, student-athletes, advisors, local businesses, boosters, etc.) on various Compliance Issues by interpreting rules, preparing educational information, conducting meetings, and speaking engagements.
- Assist compliance staff and the ACC with education for NCAA coach’s certification exam.
- Work with Academics as eligibility coordinator for Men’s Tennis, Women’s Tennis, Women’s Rowing and Women’s Volleyball.
- Assist compliance staff with all rules education efforts.
- Assist with research of NCAA and ACC rules and regulations.
- Assist with the auditing of various compliance areas as assigned.
- Some travel required.
- Maintain compliance with NCAA, ACC, institutional and departmental policies and procedures.
- Assist with game day operations in Football, Men’s Basketball and Women’s Basketball.
- Perform additional duties and special projects as directed by the Sr. Associate Athletic Director for Compliance.
Requirements:
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Bachelor’s degree, advanced degree is preferred with a minimum one year of experience in applying Division I NCAA rules and regulations.
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Experience using/administering NCAA compliance tools such as CA and LSDBi and other applicable NCAA programs and computer software.
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Experience and knowledge working with NCAA Bylaws.
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Strong organizational skills and ability to perform accurate, detailed work under time restraints.
Preferred Qualifications:
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Juris Doctorate or Master’s Degree,
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One to two years of full-time experience working in NCAA Division I athletics.
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Knowledge of Atlantic Coast Conference rules.
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Experience using ARMS monitoring software.
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Experience using Teamworks software
