Women's Ice Hockey Director of Operations (no benefits) 10 month position
Requisition Number: 2021CW028Posting Full Time/Part Time: Part Time Division: Athletics Department: Women's Ice Hockey
Department Statement: Director of Operations for the Women’s Ice Hockey program under the general supervision of the Head Coach. This is a non-coaching position which will manage the administrative functions and operations of the Women’s Ice Hockey program by overseeing video operations; adhere to the budget set forth by the head coach; managing apparel and support equipment. The Director of Operations will plan, coordinate, and execute year-long travel plans; handle the arrangement of team practice scheduling and communication with all team members; coordinate team community service activities; and organize various aspects of recruiting visits.
Produces and distributes all travel itineraries for away games
Scheduling and confirming travel practice requests
Responsible for travel budget and ensuring travel expenses remain within budget
Coordinates all team meals (home and away) as well as hotel and bus needs
Coordinates all academic break arrangements (housing, meals, activities) during out of class sessions
Manages and plans all team events and functions
Responsible for maintaining team spaces - lounge, locker room and storage room including: ordering of food and snacks, regular setup, cleanup and maintenance
Assist coaches and marketing team with special events such as Kid's Day, Autism Awareness game, Alumnae Weekend, Senior Night, etc.
Manages equipment budget. Manage and oversee all aspects of women's hockey team equipment budget and ensure fiscal responsibility
Must know how to sharpen or be willing to learn (equipment support for all practices and games)
Film and distribute game and practice film to staff throughout the entirety of the season
Communicate with staff using headset in-game and oversee in-game video replay challenges
Share and review film with coaching staff between periods as necessary
Confirm reported game statistics are accurate through video following each game
Responsible for all video uploads for analytical analysis (Instat) and video exchange (Thundercloud) purposes
Assist with support group communications (newsletters) including working with coaches and athletic development representative in planning, preparing and coordinating events
Assist with team community service events including event scheduling, publicity, coordinating with team community service activities
Assist the Athletic Communications team with social media efforts throughout the season
Manage schedule for team managers ensuring appropriate coverage as needed
Serve as main point of contact for visiting teams
Assist with all aspects of recruiting visits while following NCAA rules and regulations
Coordinate and plan official and unofficial visits with recruits ensuring we are completing appropriate compliance paperwork
Work in conjunction with coaching staff to plan and implement successful recruiting strategies
Work in conjunction with head coach on all aspects of Colgate Camps
Oversee ARMS recruiting database. Submit accurate CARA logs for weekly submission as well as other compliance forms
Build effective partnerships with co-workers through freely sharing appropriate information and providing assistance when needed
Ensuring optimum service to all internal and external partners in response to all requests for service and information
Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
Attends and supports various Colgate Athletics games while contributing positively to the department vision and virtues
Performance of all other duties and special projects as assigned by the Head Coach
Education Bachelor’s degree is preferred and will consider a combination of education and equivalent work experience.
Other Information A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy, is required.
Job Open Date: 07/07/2021
Job Close Date: 8/15/2021
Open Until Filled No
Special Instructions Summary Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate fully in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.
EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at firstname.lastname@example.org. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.