Assistant Director, Administrative Services
Washington State Parks and Recreation Commission
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Assistant Director, Administrative Services

Washington State Parks and Recreation Commission

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Details
Posted:
February 6, 2021
Location:
Olympia, Washington
Salary:
$120,000 - $129,000
Type:
Full-time - Experienced
Sector:
Parks
Categories:
Finance/HR, Operations
Required Education:
4 Year Degree
The Washington state park system is one of the largest, most diverse--and most beautiful--in the country. With more than 120,000 acres, the system includes 125 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. State Parks owns more than 2,800 buildings--more than one-quarter of all state-owned buildings, including more than 770 identified historic structures. And the agency is staffed with some of the most passionate employees you'll find anywhere. We love what we manage.
 
We are looking for a committed and experienced leader who can bring significant contributions to Washington State Parks, helping us to keep moving our great park system forward.
 
Managing this agency of sites and services is deceptively complex, and candidates should be ready for a challenging, but rewarding, position.   Washington State Parks has experienced steady recovery from a very difficult post-great recession financial situation, and is now faced with record visitation as the public seeks more outdoor recreation opportunities due to the pandemic.  A key responsibility for this position is to serve in an expert role for the agency as they navigate budget and financial impacts, and develop related strategies.  The Assistant Director has a critical internal role as a member the agency's Executive Leadership Team, working closely with the Director and division heads to evaluate agency-wide issues and oversee change.
 
This Administrative Services Division includes more than 50 staff members and the following core functions:  Budget, Financial Services (with Contracting and Procurement), Information Technology, Risk Management, Internal Audit, and Records Management.  
 
If you meet the qualifications listed below and want to be part of a hard-working team and an outstanding organization, we hope you'll apply.
___________________________ 


The Washington State Parks and Recreation Commission is currently seeking a full-time permanent Assistant Director, Administrative Services located at Headquarters, in Tumwater, WA.  This position is exempt from civil service.
 
The annual range of compensation is between $120,000 - $129,000 depending upon qualifications, although the expected hiring salary will typically be less than the top of the range, to allow for growth and development movement.
 
This posting will remain open until filled. It is in the candidate's best interest to apply before February 25, 2021 when a first review of applicants will be completed. The hiring authority reserves the right to fill this position at any time after that date without notice.
 
For more information on Washington State Parks, click here.
 
If you have questions regarding this recruitment, please contact the manager listed in the "Supplemental Information" section of this publication.

 

Duties

The Administrative Services Director serves as a key advisor and consultant to the Director and Executive Leadership Team (ELT) on financial matters including strategies related to budget, revenue generation, spending trends, and other areas such as internal controls, risk management and strategic direction for information technology.
 
The position oversees the Administrative Services division's services and functions and is responsible for ensuring the agency stays financially solvent and effectively uses resources.
 
Key areas of responsibility include oversight of:
 

  • Operating and capital budgets Financial Services
  • Information Technology services Risk Management
  • Records Management
  • Internal Audit

QUALIFICATIONS:
Minimum education and experience:
  • Bachelor's Degree in finance, accounting, economics, public administration or a closely related field.
  • Seven (7) years professional experience in financial management and planning.
  • Five (5) years supervisory experience.
  • Two (2) years of experience providing information and consultation to executive management.  
  • Five (5) years of professional experience managing projects, which include: preparing reports, evaluating proposals and making collaborative decisions in a team environment.
Preferred education, experience and knowledge:
  • Master's Degree or higher in finance, accounting, economics, public administration or a closely related field.
  • Direct experience with Washington State budgeting processes, legislative process, fiscal note analysis and government policy development.
  • Leadership experience in an organization’s diversity, equity and inclusion efforts.
  • Experience overseeing information technology programs and projects.
  • Experience conducting cash flow analysis and revenue forecasting.
  • Knowledge and understanding of accounting, procurement, contracting and payroll functions.
  • Knowledge and understanding of internal audit function.
  • Knowledge and understanding of Enterprise Risk Management and internal control principles.
  • Knowledge and understanding of public records, records retention, forms management.
  • Knowledge and understanding of process improvement principles (including Lean). 
Other Critical knowledge, skills, abilities and perspectives:  
  • Desire and ability to create a work environment that fosters collaboration, respect, creativity, and efficiency.
  • Understanding of equity, diversity, and inclusion concepts and issues with a commitment to application of an equity lens to evaluate organizational goals and success.  
  • Promotes organizational mission and goals, and shows the way to achieve them. 
  • Ability to enhance employee effectiveness through coaching, mentoring, timely appraisal and professional development opportunities.
  • Ability to assess large amounts of information and work on a variety of issues and tasks.
  • Ability to work in an environment with rapidly changing priorities and competing deadlines.
  • Ability to meet identified deadlines and other commitments.
  • Ability to effectively communicate concepts (verbally and in writing), directions, information and decisions in a manner that is understandable and appropriate to the intended audience.
  • Ability to develop plans and measurements for accomplishments of objectives.
 

SUPPLEMENTAL INFORMATION:
HOW TO APPLY:
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov.  Use reference number 00620 when searching for the job announcement.

You must attach in your application package the following:
  • Letter of Interest specifically addressing the qualifications listed in this announcement.
  • Current resume in chronological order.
  • Three professional references. 
**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**

Diversity Policy Statement
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:
 
  • Diversity strengthens the workforce in competence and ability;
  • Celebrating diversity appreciates and values individual differences;
  • Diversity serves an increasingly heterogeneous society;
  • Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future;
  • Diversity is crucial to our ability to serve all citizens.
The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.
 
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

NOTES:

Additional Salary Information: Salary is depending upon qualifications and the expected hiring salary will typically be less than the top of the range, to allow for growth and development movement.
Internal Number: 00620
About Washington State Parks and Recreation Commission
State Parks is governed by a board of seven volunteer citizens appointed by the Governor. Commission members serve staggered six-year terms, setting public policy and guiding the agency. The Washington state park system includes more than 100 developed parks, recreation programs, trails, boating safety and winter recreation. Our Mission The Washington State Parks and Recreation Commission cares for Washington's most treasured lands, waters and historic places. State parks connect all Washingtonians to their diverse natural and cultural heritage and provide memorable recreational and educational experiences that enhance their lives. Our VisionWashington's state parks will be cherished destinations with natural, cultural, recreational, artistic and interpretive experiences that all Washingtonians enjoy, appreciate and proudly support. Washington State Parks employs more than 500 permanent staff and more than 350 seasonal and temporary staff throughout the state. The headquarters office is located in Tumwater, and region offices are located in Burlington, East Wenatchee and Tumwater.
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