GENERAL DESCRIPTION OF DUTIES: The purpose of this classification is to direct, coordinate, and manage the activities of a comprehensive municipal community services department. Employees in this classification are responsible for providing professional administration to community services functions including, but not necessarily limited to, parks and parkways, municipal dock operations, urban forestry, capital improvements, budgeting and financial management, short and long-range planning, recreation and enterprise, and facility management and maintenance.
EMERGENCY RESPONSE STATEMENT Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
Examples of Duties / Knowledge & Skills
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Reviews and evaluates daily work plans of Parks and Parkways Recreation, City Dock, Beach Maintenance, Community Redevelopment Agency area maintenance, and the Facility Maintenance Division; makes adjustments accordingly; organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
Prepares agendas and written reports for the City’s Community Services Advisory Board and the Public Art Advisory Committee concerning City and department programs, initiatives, and activities.
Conducts and participates in various scheduled meetings, i.e., management team meetings, capital improvement meetings, weekly staff meetings, homeowner’s associations.
Provides approval for all department requisitions and receiving reports as final authority; supervises, directs, and reviews activities of administrative support personnel in processing requisitions, purchase orders and correspondence, and in report preparation.
Directs and coordinates preparation of the department operating and capital improvement budgets; monitors adherence to established budgetary parameters.
Oversees and directly manages, as necessary, large- and small-scale capital projects.
Manages development and required updates of the Parks/Recreation Master Plans, the Public Art Master Plan, and comprehensive planning/design projects for parks, recreation facilities, city buildings, streetscapes, and may be required to other City planning projects and initiatives.
Updates the Parks, Recreation and Open Space Element of the City’s Comprehensive Plan in collaboration with the City’s Director of Planning and City Boards and Commissions as necessary to complete required updates.
Ensures the appropriate level of community engagement is conducted around department planning initiatives, capital projects and unplanned issues that may arise to proactively solicit resident and stakeholder input. This may include public hearings through City advisory boards.
Represents the department at various professional and public meetings, i.e., Planning Advisory Board, Staff Action Committee, City Council, County and State public bodies, Recreation and Park Association.
Reviews and approves facility/landscaping designs; prepares, reviews, and/or approves specifications and contracts for department services and construction; prepares and administers various as required.
Establishes the department’s priorities, goals, and objectives in preparation of the department’s annual work program.
Functions as a professional, technical, and management resource to the department, City administrators, division and department heads, and the public.
Maintains current knowledge of trends and developments in municipal community services administration for application to programs and functions under charge.
Performs other related duties as required.
Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.
Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
Bachelor’s degree in Parks and Recreation Management, Public or Business Administration, Planning, Landscape Architecture, or related field; supplemented by ten (10) years progressively responsible experience in community services administration, with significant supervisory or managerial experience, including balanced experience and/or training in all department responsibilities including short and long-range planning, budgeting, contract management, recreation and aquatics services, management of parks and public landscapes, urban forestry management, recreational facility management, public building management, community engagement, and hurricane (emergency) preparedness, response and recovery
Experience in a municipal or similar public sector organization is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities for this position.
Must possess and maintain a valid Florida driver’s license, class “E” and a driving record which meets or exceeds minimum City driving standards.
Certifications as a Certified Parks and Recreation Professional or Certified Parks and Recreation Executive through the National Recreation and Park Association (NRPA) is preferred.
OTHER REQUIREMENTS: The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.