Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.
Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.
Assembles and analyzes information and prepares reports, manuals, agendas and correspondence. Sets up, organizes and maintains the office procedures and systems. Overseas travel arrangements and processes expense reports. Screens mail and telephone calls, directs requests to appropriate individuals and follows-up on replies. Coordinates meetings, both internally and externally. Maintains necessary office supplies, files and ensures that various office equipment is properly configured, installed and maintained. Interfaces with a variety of people on issues both routine and complex. Produces reports, spreadsheets, presentations and other documents.
Creates traveling bus schedule and meal schedules.
Organizes Travel schedule departures and arrivals for traveling teams for each week. Determine meals prior to home games or travel meals for away games for assigned teams. Review schedules and plans with Coach weekly and make required adjustments.
Responsible for tracking all time off for hourly coaches
Responsible for managing Game Official payments
Manages direct payments to Account Payable
Manages coordination of assigned summer camps and communications
Ticket Sales for scheduled games. Processing tickets with ticketing machine using Nulien software cash and credit.
High School with specialized professional services training, 4 - 6 years of related experience.
Technical Skills-Displays proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
Proficient in all Microsoft suite applications including Word, Excel, PowerPoint, Access database structure, reporting and organizational chart creation.
PeopleSoft financial system experience preferred.
Drupal experience preferred.
Skills that are required for this job and are in line with the College's mission:
Prioritization-Ability to prioritize ongoing and new projects necessary to implementing a specific organizational program. Ability to prioritize and manage multiple tasks.
Skill in analytical and persuasive writing and effective verbal communications with internal and external parties.
Service Oriented- Customer Service focused with skill in continuously seeking to improve the quality of services and processes.
Excellent Written & Verbal Communication
Proactive Problem Solving- Initiative with resourcefulness, sound judgment and an ability to solve problems and make decisions.
Strong Interpersonal Skills
Flexibility and Adaptability
Understands Risk Management and works in conjunction with personnel to uphold health and safety standards in the conduct of activities
Strong Teamwork & Team Facilitation- supports departmental efforts through collaborative measures and sharing knowledge with others.
Diversity and Inclusion-Understands the importance, values and respects diversity as an individual, in a team and within groups while fostering an inclusive and supportive environment.
This is a full time, non-exempt level position.
The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.
Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
A member of the Higher Education Consortium of Central Massachusetts (HECCMA).
The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)