This Job Description outlines the basic requirements, duties and general responsibilities of the position of the District Manager. Unless modified by a written Employment Agreement, this position is “at-will,” which means the Ken-Caryl Ranch Metropolitan District (“District”) may terminate the employment relationship at any time and for no reason, subject only to the requirements of federal and state law. Similarly, the employee may terminate the employment relationship without notice at any time for no reason.
The headings in this Job Description are for reference only and shall not affect its interpretation. Unless expressly defined in this Job Description, all terms have the same meaning as defined in the Employee Handbook, as may be modified by the District Board of Directors (“Board”) at any time in its sole discretion.
The District Manager is hired by, serves at the pleasure of, and acts under the direction of, the District Board. The District Manager serves as the District's Chief Executive Officer and is responsible for all aspects of the efficient and cost-effective operation and administration of the District, including all District employees, volunteers, independent contractors, and consultants, and shall have the power and authority to organize, manage and control all activities necessary for the efficient operation and administration of the District, in accordance with the policies and procedures established by the Board from time to time, in its sole discretion. The District Manager advises the Board on all matters relating to the planning, development, administration and operation of all District departments and programs, and all financial aspects of the
District. The District Manager performs a variety of complex executive work in planning, directing, and coordinating the management of the District’s programming and recreational amenities, including facilities and recreational planning, parks and facility operations, parks administration, public relations, marketing and special events. The District Manager works closely with the Board to develop and implement capital improvements, programming goals, and annual budgets. The District Manager is responsible for overseeing all legal and compliance aspects of the District’s administration and operations.
Primary Duties and Responsibilities:
The following are an overview of the primary duties and responsibilities of the District Manager and should not be considered an all-inclusive list.
Strategy & Vision
Develop and annually evaluate and update as necessary short- and long-range plans for programming, capital improvements, reserve funds, facility construction/renovation, staffing, and grant writing; implement the Board approved plans as appropriate;
Set and monitor District-wide goals;
Provide strong, effective leadership and development opportunities to all District supervisors, employees, and volunteers;
Provide support to District staff, implement programs to increase morale, and generally support a positive District staff culture. Make regular site visits and check-ins with all levels of staff.
Attend all study sessions, and all regular and special meetings of the Board, and participate in discussions with the Board in an advisory capacity;
Prepare, or supervise the preparation of, notices, agendas, planning documents, and minutes for all regular and special Board meetings and study sessions; timely prepare and distribute to the Board information, documents or other materials necessary for the efficient and effective handling of Board meetings; and, meet regularly with the Board President as the Board liaison;
Effectively and efficiently administer and supervise all regular and special District elections;
Make recommendations to the Board regarding the establishment, consolidation or abolishment of any department, program or activity the District Manager believes is necessary and appropriate for the efficient and effective administration/operation of the District.
Staffing & Human Resources
Responsible for the efficient and effective administration, management and supervision of the District's workforce, including but not limiting to, recruiting, hiring/appointment, promotion, demotion, layoffs, transfers, discipline, termination, training, compensation and benefits, within the budget approved by the Board. Organize, direct, coordinate and review work prepared by regularly employed staff and seasonal temporary staff. Develop and oversee agreements with contract employees. Determine work procedures, prepare work schedules, and expedite workflow. Plan and organize workloads and assignments of subordinate supervisors. Impose corrective or disciplinary actions upon subordinate personnel in accordance with the Employee Handbook;
Ensure proper human resources functions are performed by or for the District, including payroll, benefits and record keeping. Oversee human resource functions of subordinate staff. Coordinate and evaluate District employee compensation plans and benefit programs, and make recommendations to the Board regarding same;
Exercise supervision and control over all District departments, programs and activities, including the District's diverse, year-round recreation, park, and leisure programs, and the management and safe operation of all parks, open space and recreation facilities the District owns, leases or manages; monitor/evaluate goals and objectives in each department;
Establish appropriate and effective practices and procedures for implementing and administering the Employee Handbook, as the Board may amend from time to time.
Marketing & Communication
Promote District functions, programs and activities to continually improve public knowledge, understanding, confidence and support;
Attend majority of the District’s special events;
Maintain and oversee effective, comprehensive public information efforts using telephone, email, newspaper, website, mailings and other media;
Quickly and effectively respond to community correspondence, comments, inquiries, and complaints.
Community Projects & Agreements
Be responsible for ensuring appropriate engineering, architectural, maintenance, construction and other services are provided to the District, as needed;
Prepare requests for proposals to provide for improvements to the District's parks and recreation facilities; oversee construction projects and facility improvements;
Prepare bid specifications and documents for various capital construction projects. Analyze bids and make recommendations to the Board;
Administer and oversee all District contracts;
Administer and monitor the work performance of approved contractors, conduct interim and final walk-throughs, and oversee contractor payments.
Administration & Legal
Efficiently and effectively administer and conduct the ordinary and usual business and affairs of the District in a reasonable, prudent and professional manner;
Act as the District’s liaison with its legal counsel in all matters of legal compliance, risk, and possible litigation;
Maintain, review, develop and implement administrative policies, procedures and standards for efficient, safe, and effective operation of the District’s recreation facilities and programs, and parks. Enforce compliance with all applicable laws and industry accepted standards;
Ensure the proper generation, organization and filing of the District's historical records and records required by law, including but not limited to Board meeting minutes, budgets, financial statements, contracts, real property records, organizational documents, audits, capital projects, legal issues, and personnel related records;
Research, prepare, submit and follow up on grant applications to secure outside funding for capital improvement projects or other District needs.
External Relationship Development
Ensure coordination of the District’s programs with other community organizations such as the Ken-Caryl Ranch Master Homeowners Association, the County, the school district and various community agencies. Represent the District’s interests effectively and professionally in public meetings and in the community, and through verbal communications, correspondence, e-mails, and facsimiles with governmental bodies, the community and the District’s citizens;
Attend area civic meetings where necessary or invited; work with local news agencies on the publication of District matters; contribute articles to the community’s bi-weekly newspaper and other newspapers to provide residents a source of information regarding parks and facilities issues; receive and act upon complaints from the public, and advise the public on questions relating to District policies and procedures;
Represent the District’s interest in legislative or other political matters that may affect the District; represent the District in associations such as the Colorado Park and Recreation Association, National Recreation and Park Association, and the Colorado Special Districts Association.
Consistently promote a positive, professional image of the District and provide excellent customer service at all times;
Perform such other duties as may be assigned by the Board, in its sole discretion, from time to time.
The District Manager reports directly to the Board.
The District Manager directly supervises the Parks Director, Controller, Recreation Director, Facilities Foreman, and Facilities Coordinator. The District Manager is indirectly responsible for the supervision of all District employees and volunteers through subordinate supervisory personnel.
Minimum Qualifications and Requirements
Possess a Bachelor’s degree from a nationally accredited educational institution, preferably in public administration, recreation or related field;
A minimum of five (5) years experience in recreation programs and facility operations that include experience in coordinating, supervising and administering multi-program operations, or any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for excellent job performance;
Possess or obtain within 30 days of hire a valid Colorado Driver’s License with acceptable driving record;
Ability to multi-task and prioritize multiple projects correctly;
Ability to work a schedule that includes early mornings, evenings, weekends, and holidays;
Ability to establish and maintain positive working relationships with the Board, District employees and volunteers, consultants and contractors, other organizations and the community;
Work well in a progressive, team-oriented environment;
Possess a positive attitude, and be a self-starter; and,
Ability to read, write, speak and understand the English language at a level adequate to perform the
Working Environment/Physical Requirements
This position requires work in a variety of locations and conditions, including but not limited to, the District’s administrative offices, construction sites, the District’s parks and recreational facilities, and other similar inside and outside work areas. A substantial portion of this position will involve sedentary, administrative work in an office environment.
Moderate physical activity is required, including the ability to lift items in excess of 50 pounds occasionally and up to 20 pounds frequently. This position requires standing, walking, stooping/bending, lifting and repetitive motion. Work is performed in all weather conditions. Positive interaction with District employees, volunteers, subordinate supervisors, consultants and contractors, other organizations and the public required.
About Ken-Caryl Ranch Metropolitan District
Ken-Caryl Ranch is a 42-year-old Master Planned Community of 4400 homes in one of Denver’s premier locations, offering spectacular views, 110 acres of parks and greenbelts, recreational amenities and a True Colorado Lifestyle. The Ken-Caryl Ranch Metropolitan District was established in 1989 to provide park and recreation services to the Ken-Caryl Ranch community. The District is responsible for an annual budget of approximately $5 million, funded by property taxes, program fees, and grants. The successful candidate will oversee a professional staff of approximately 170 full-time, part-time and seasonal employees in the administration of a wide range of parks and recreation services to the community, including parks maintenance and development, one of the top tennis programs in the state, youth and senior programming, preschool, environmental education, aquatics at three community pools, special events, fitness and sports.