Recreation, Recreation Programming, Special Events/Tourism
4 Year Degree
General Statement of Work:
The position requires the ability to work independently with supervision on membership services and a variety of projects that have strict timelines which require accurate record keeping. The ability to communicate effectively, provide outstanding customer service, and ability to develop and implement association events/workshops are vital. The position is the front line provider of support to members and assists in tailoring programs/services to the changing needs of the Association. This exempt position reports to the Executive Director.
Maintains membership records and implements appropriate levels of services for all members of the association.
Handles basic correspondence and telephone inquiries concerning programs/services of the association.
Provides assistance to committees, districts, and special interest sections in the delivery of their services.
Provides updated member contact lists to district chairs on a monthly basis.
Compiles the membership directory, both web and paper based, and updates them as required.
Assists the executive director with program/workshop research and development, including promotions.
Processes registration for association programs/workshops and coordinates resources under the direction of the executive director.
Support or implement NJRPA revenue development programs.
Assists with onsite coordination of programs/workshops as requested. Acts as an official meet and greet liaison.
Maintains and updates the NJRPA database and current mailing lists directed at specific target markets within parks, recreation, resource management field, and related fields.
Coordinates and promotes commercial member and vendor participation in the association trade show and other exhibition opportunities, including exhibit sales, sponsorships, and vendor donations.
Coordinates annual conference exhibit registration and provides assistance with conference planning as needed.
Updates the NJRPA website on a weekly basis, including the calendar, job postings, news, creating new pages and other areas as requested.
Updates social media platforms which include; Facebook, LinkedIn, Instagram, YouTube and Twitter.
Creates and distributes the weekly newsletter.
Attends various committees, districts, and special interest section meetings and reports on progress to Executive Director.
Prepares membership and registration reports as requested.
Assists the executive director of the association in the day to day office operation.
Assists with general office duties including record keeping, purchase order processing, invoicing, mailings, and office supply inventory and ordering.
Shares responsibility for cleanliness and general organization of workplace.
Performs other related duties as assigned.
Acts on behalf of the Executive Director when needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Microsoft Publisher, and database software. Also has knowledge of social media platforms specifically; Facebook, LinkedIn, Instagram, YouTube, and Twitter.
Bachelor's degree (B.A. / B.S.) from four-year college or university in recreation, leisure services, business administration or marketing and communications preferred; or equivalent combination of education and experience.
Certificates and Licenses:
Valid driver's license. Ability to obtain a CPRP (Certified Park and Recreation Professional) certification within two years.
Knowledge, Skills and Other Abilities:
Knowledge to tailor existing programs/services to the changing needs of the association and to plan for the development of new member services
Ability to plan association events/workshops, networks with potential members, service users, advertisers, and program sponsors
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, reach with hands and arms, and talk or hear. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl, and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
References: Provide 3 references with name, title, phone and email contact information.
About New Jersey Recreation and Park Association
The New Jersey Recreation and Park Association (NJRPA) is dedicated to enhancing the lives of all New Jersey residents by supporting outstanding park, recreation, and natural resources management programs. Since 1928, the efforts initiated by NJRPA and its membership have resulted in tangible benefits for communities throughout the state.
The mission and goals of NJRPA are pursued by the 700 volunteer members of the Association: professionals and citizens working in state, county, municipal, non-profit and private park, recreation, health and conservation agencies; students and faculty at colleges and universities; and commercial suppliers of parks and recreation products and services.
The NJRPA Mission
The New Jersey Recreation and Park Association is the leading not-for-profit organization dedicated to promoting parks and recreation; enhancing the professional development of its members; advocating sound policy and stewardship related to parks, recreation, resource management, and leisure services; and increasing public awareness of the value of play and preservation of the environment to interested citizens and the public.