Recreation, Recreation Programming, Special Events/Tourism
4 Year Degree
The Program Coordinator of Community Events plans, develops, implements, coordinates and evaluates community events for all ages. This individual performs professional work primarily in the administration office, ensuring an integration of parish-wide events are implemented. Will manage multiple projects simultaneously and build strong relationships throughout diverse internal, external and community groups. Responsibilities include hiring, training and supervising staff; completing and maintaining paperwork, soliciting sponsors/partnerships, attending planning meetings. Interacts frequently with the general public to help market event success.
Essential Functions and Duties:
Assess and evaluate the community event needs of the district
Ensure maintenance of the supplies, equipment, and facility
Effectively communicates BREC policy and procedures to staff as changes occur
Plans, develops, organizes, coordinates, promotes and directs well-balanced community events
Develops community event outline for the year
Required to staff the event in advance, but not required to be present at each event
Required to pre-order all materials needed for each event
Hires, supervises, trains, schedules, and evaluates staff/volunteers throughout year, 30 to 50 staff members at peak time including but not limited to program aides
Prepares unit budget; manages unit revenues and expenditures and prepares financial reports; develops and monitors performance measures, statistics, program service evaluations, marketing efforts and other daily administrative functions
Serves as primary contact; communicates regularly with community partners, civic groups and business organizations surrounding BREC recreation facilities
Trains staff in general recreation programming, supervisory skills, safety & security and customer service
Ensures coordination of program/facility needs with other BREC departments
Handles staff/participant complaints following standardized procedures
Secondary Job Duties:
Assists with neighborhood events
Assists other BREC departments in clarification and dissemination of information to staff and public
Assumes duties in absence of supervisor-of-record to respond to immediate concerns to ensure efficiency and prompt service to employees and the public
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.
Education Required: Graduation from an accredited 4 year college or university Preferred: Master's degree from an accredited college or university
Area of Study (major) Required: Recreation Management, event planning, volunteer management, therapeutic recreation or a closely related field Preferred: Recreation Management and Programming
Certification(s) Required: Professional membership with LRPA and NRPA; CPRP or comparable certification through NRPA within 1 year of hire; First Aid & CPR, AED within 6 months of hire
License(s) Required: Valid LA driver's license. Must be able to obtain a Chauffer's license within 60 days of hire.
Years Relevant Work Experience: Minimum 3 years supervisory and recreation programming experience
Other Job Specifications:
Knowledge of municipal recreation management principles and procedures
Ability to assess, plan, develop, implement and evaluate community events such as (but not limited to) Father-Daughter Dances, BREC-a-Boos, Santa Road Shows, Blues Festivals, etc.
Develops the plan for each event and properly staffs according to the recreation facility and district in which the event occurs
Good problem-solving skills; ability to effectively prioritize work & multi-task simultaneously and exercise independent judgment
Knowledge of and skill in the use of various software applications such as Outlook, Microsoft Office Suites, RecTrac, and MainTrac
Strong leadership, interpersonal, organizational; ability to make public presentations
Ability to quickly learn BREC policies and procedures and Programs
Ability to develop and maintain a budget, complete reports such as financial, payroll and activity reports according to established BREC financial procedures
Ability to communicate effectively both verbally and in writing with staff, volunteers and the public, as well as to relate to others in positive manner
Ability to supervise and work in a team environment
Ability to establish and maintain effective working relationships with employees, staff, volunteers, patrons, BREC officials, community interest groups, and the general public.
BREC operates public park and recreation facilities and programs throughout East Baton Rouge Parish, Louisiana, USA. This award-winning agency is a member of NRPA (The National Recreation and Park Association) and has been nationally accredited and recognized as one of America's premier recreation and park departments. BREC maintains 184 parks that feature a wide variety of quality facilities with family-oriented leisure activities for all ages and population groups.www.brec.org