Reports to: Director of Parks, Recreation and Cultural Arts
FLSA Status: Exempt
Department: Parks, Recreation and Cultural Arts
Summary: Under the supervision of the Director of Parks, Recreation and Cultural Arts, the Parks Project Manager (PPM) will oversee consultants, contractors, and staff in the design and preparation of project plans and specifications for, and construction of, parks and park amenities.
Work is characterized by professional level duties associated with the research, planning, development, implementation, and administration of the Parks Department capital improvement projects. PPM ensures that the projects are planned and developed in compliance with various regulations and City ordinances, goals and objectives. PPM is responsible for preparing specifications, contract documents, cost estimates, and recommendations regarding materials and equipment, administering consultant and construction contracts, construction administration and supervision, presenting reports and reviewing various plans and designs for capital improvement and construction development. PPM designs, implements, and constructs small works projects while securing permits necessary to implement projects. PPM secures outside funding to implement projects and prepares written and oral grant applications. PPM is also responsible for communicating with the public, developers, outside agencies, and other employees within various departments of the City, and planning and coordinating tasks for projects as assigned.
Work is performed under limited supervision. The Director sets the overall objectives and resources available. The PPM and the Director work together to develop deadlines, projects, and work to be completed. The PPM is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, and interprets policies on own initiative in terms of established objectives. The PPM keeps the Director informed of progress, potentially controversial matters, or far reaching implications. Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results.
Essential Functions include the following. Other duties may be assigned. (These examples may not include all of the tasks and/or knowledge which may be expected of the employee, nor do they cover all of the specific duties which may be required).
Oversee the design, review and construction of department-wide projects in accordance with established standards of safety, efficiency, and cost effectiveness.
Prepare park master plans, site and landscape plans, construction details, technical specifications, bid documents and contracts in accordance with established regulations, requirements, codes, ordinances, department comprehensive plan, etc.; produce needed documents for permit process, apply for and procure necessary permits.
Negotiate, prepare and administer consultant and construction contracts; initiate and administer consultant selection process; draft Request For Proposals (RFP) and Request For Qualifications (RFQ); initiate, prepare and process public bid documents; develop scopes of work; draft contract language; process change order requests; assure compliance with City’s risk management requirements; perform bid analysis and make recommendations for award.
Review project requirements, physical location, and other pertinent data; evaluate existing engineering drawings, maps, and survey data; determine appropriate materials and information required for design purposes. Assure that project designs are in compliance with a variety of federal, state, and city laws, codes, ordinances, and regulations governing construction projects.
Review quantity calculations, cost estimates, and engineer calculations for assigned projects; prepare and review project schedules.
Review and approve project plans, specifications, and permits as needed; delineate project size, scope, limits, and intent; and review drafting work and related work assigned to consultants.
Communicate and coordinate work with engineers, architects, engineering technicians, consultants, contractors, other agencies, and the public to exchange information, facilitate work processes, and resolve conflicts; communicate in person, in writing, and on the telephone with developers, contractors, property owners, City personnel, and other agencies to incorporate special requirements within City construction projects. Maintain cooperative working relationships with the public, utility companies, property owners, and engineering consultants; resolve concerns, issues, and complaints as necessary.
Review consultant’s scope of work, contracts, reports, and plans.
Prepare and review applications for funding programs and follow up documentation as required.
Perform regular inspections of construction projects to ensure compliance with plans and specifications, City ordinances, State laws, safety requirements and other applicable standards; check appropriateness of materials and methods used in construction. Oversee computations of excavation, embankment, materials, and other quantities for the construction of projects.
Prepare information, requests, and recommendations concerning resolutions and ordinances; compile and review information and other materials for public hearings and city council meetings.
Attend bid openings, hearings, and other meetings concerning Parks projects; answer questions from contractors, bidders, developers, and the general public.
Make recommendations to the Director of Parks, Recreation and Cultural Arts regarding expenditures of public funds.
Oversee and review the preparation of Federal, State, regional and private grant applications. Meet with grant agency personnel to determine funding availability, application requirements, etc.
Plan, develop and implement funding strategies for park capital improvement projects, including written and oral grant applications. Prepare various written and oral grant applications for park and open space acquisition, development and recreation facility development.
Assist with the planning, estimating, and development of the Capital Improvement Program.
Conduct and/or coordinate development/planning meetings such as inter-departmental plan review meetings, public meetings to gather input, etc.; prepare visual aids, plans and displays needed for meetings.
Become familiar with, follow, and actively support the City’s mission, vision, and value statements.
Assists the public in retrieving information from City records maintained by the department. Answers questions and complaints from the public on such topics as City infrastructure, drainage, City codes and policies, etc.
To perform this job successfully, an individual must be able to perform all essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1) Education/Experience: Graduation from an approved four year college or university with major course work in landscape architecture, architecture, engineering, construction management or related field. Four (4) years of planning/management of capital facilities improvement projects, with experience in construction contract administration or small works construction. OR In place of the above requirement, the incumbent may possess any combination or relevant education and experience which would demonstrate the individual’s knowledge, skill and ability to perform the essential duties and responsibilities listed above. At least one (1) year of public sector work preferred.
2) General Skill Levels:
KNOWLEDGE, SKILLS, AND ABILITIES:
Park planning, design, development practices, engineering and construction techniques, and contract/project management
Comprehensive capital improvement project planning, scheduling, implementation, and management
Contracts, project management principles, and complex bid specification requirements and processing
Principles and practices of governmental accounting including project budget management
City practices, standards, codes and procedures for design and construction projects
Building and landscape construction methods, techniques, materials and equipment
Contracts and complex bid specifications requirements and processing
State, federal and local grant programs
City organization, operations, policies, procedures and objectives
Modern office practices, procedures, and equipment including personal computers and related software such as Auto CAD, ArcGIS, word processing and spreadsheet programs
Municipal government policies, procedures, and structure; and applicable local, state, and federal laws, regulations, and ordinances
Funding agency requirements and procedures
Engineering research, analysis, and problem solving methods
Technical aspects of field of specialty
Preparation of construction drawings and specifications
Effective oral and written communication skills
Practices and techniques associated with stewardship of urban open spaces
Using methods, equipment, computer software, and materials in landscape architectural design and drafting, including the use of computer-aided design and drafting equipment (CADD)
Demonstrating interpersonal skills using tact, patience, and courtesy
Communicating effectively both orally and in writing
Preparing and delivering oral presentations
Analyzing, preparing, and reviewing technical engineering plans, drawings, specifications, and estimates
Maintaining records and preparing reports
Planning and managing capital improvement projects
Manage multiple projects concurrently
Design park projects in accordance with budget limitations and established safety standards
Read, review, understand, and interpret construction plans, and specifications
Prepare clear and concise construction plans
Analyze situations accurately and adopt an effective course of action
Compose, proofread, and edit correspondence, planning documents and reports
Work independently with minimum direction
Effectively present information and respond to questions from groups of managers, contractors, developers, engineers, and the general public
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Review and understand complex designs and interpret construction drawings
Coordinate design and construction projects and resolve conflicts with other agencies and organizations
Manage capital improvement projects and coordinate the application for required permits and resulting permit compliance
Maintain project schedules
Plan and organize work to complete work within budgets, schedules and timelines
Plan, prepare working drawings, and supervise and assist in construction of park development and improvement projects
Understand and interpret blueprints, shop drawings, plans, technical specifications, laws and code requirements, policies and regulations
Develop bid specifications, and contract documents; assist in the award of contracts
Estimate construction costs; control project costs; administer design and construction contracts within budgets; analyze budgets
Identify design and construction errors and concerns and recommend solutions.
Evaluate existing parks, define deficiencies, and design or contract for the improvements to existing or new facilities
Establish and maintain a cooperative and professional working relationship between officials, contractors, outside agencies, the public and other City employees
Research, analyze, understand and implement technical data
Maintain current knowledge of technological advances in the field.
Utilize computers and automated equipment to produce work sheets, graphs, reports, and Auto CAD Drawings
Prepare and deliver oral presentations
3) Certificates and Licenses: Individual must possess an Illinois Driver’s License.
Physical Requirements/Working Conditions: Work is performed in both an office environment and in the field on construction sites. Work requires driving to other office locations and other agency facilities in town or around the state for meetings, as well as visits to work sites.
Work may include attending meetings outside of normal work hours. There are no extraordinary physical demands on this position other than incidental outdoor work including occasional oversight activities in dusty, moist or humid conditions and in a range of outdoor temperatures.
About City of Bloomington
City ProfileThe City of Bloomington is located in the heart of Central Illinois, approximately 125 miles southwest of Chicago, 155 miles northeast of St. Louis, and 64 miles northeast of Springfield, the State Capital. Bloomington is the County Seat of McLean County, the largest county in Illinois (approximately 762,240 acres). Bloomington (pop. 76,610) is a twin City with the Town of Normal (pop. 52,497). Interstates 39, 55 and 74 converge on Bloomington-Normal, as well as US Route 51 and State Route 9. The twin cities are also serviced by two major railroad lines and Amtrak, as well as air transportation at the Central Illinois Regional Airport, one of the fastest growing airports in the country, which services commuter, corporate, and private aircraft.Bloomington is located in one of the most productive agricultural areas in the nation, but the economy is diverse and well-balanced. In addition to the major manufacturers and industries , there are two universities, two hospitals, a convention center, one indoor mall, one outdoor mall, and many banks and Savings & Loan Associations located in Bloomington-Normal. The City of Bloomington is one of the fastest growing metropolitan ar...eas in Illinois with and estimated 20.25% increase in population between 1986 and 1995. New construction continues to enhance residential, industrial and commercial growth.