The Maryland-National Capital Park and Planning Commission (M-NCPPC), a six-time National Recreational and Parks Association Gold Medal Award Winner, is seeking a Division Human Resources/Budget Coordinator to work at the Montgomery County Department of Parks in Silver Spring, Maryland. We have a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents. We manage 421 parks on nearly 37,000 acres of parkland and we are fiscally sound with an annual operating budget of over $100 million, and a six-year Capital Improvement Program of over $220 million.
We are looking for an experienced, enthusiastic and highly motivated HR/Budget Professional in the Public Affairs & Community Partnerships Division. The successful candidate will report directly to the Division Chief and must demonstrate excellent customer service, time management and strong administrative skills. The ideal candidate can consistently deliver results in a timely and professional manner and is highly skilled at collaborating and communicating with internal and external stakeholders.
Under direction, performs specialized professional work at the full performance level for a division. Primary duties and responsibilities of the position are the development and implementation of policies, procedures and programs in Human Resources, Budget and financial analysis, or other related areas of administrative management. Conducts the full range of research and analysis related to department or Commission programs or functions and independently develops new policies and procedures and recommends revisions to existing policies and procedures. Participates in short- and long-range planning, policy, or program development and provides recommendations based on significant knowledge of the organization's objectives and activities. Work is highly confidential in nature and requires a great degree of sensitivity. May assign or monitor work of administrative or clerical staff. Performs other duties as assigned.
EXAMPLES OF IMPORTANT DUTIES:
Human Resources –
Prepare, review and approve all necessary Personnel Actions accurately and in a timely manner and in compliance with M-NCPPC policies and procedures.
Develop employee selection criteria, write recruitment advertisements, and participate in interview and selection process to fill all divisional vacancies, as directed by the Division Chief. Maintain Vacancy reporting processes.
Assist hiring managers with the hiring process, ensuring all steps are taken in accordance with hiring guidelines and requirements, ensuring all needed paperwork is completed and submitted as needed and conducting compensation analyses to recommend appropriate salary.
Divisional source of information regarding Commission and Department Human Resources policies and procedures including Kronos payroll, Commission data systems, Merit Rules and Regulations, Classification and Compensation, Benefits and documentation controls.
Budget, Financial Analysis and Purchasing –
Manage the preparation of the divisional annual budget in coordination with the Division Chief and Budget Office, including data input, budget narrative, divisional organizational charts, salary projections, proposed work years, funding projections for non-personnel summary, and other related documents.
Track and monitor divisional expenditures ensuring spending remains within budgeted levels and working with Chief and/or Budget Manager to resolve any discrepancies or problems.
Management of Divisional petty cash and purchase card and associated processes.
Prepare budget projections as requested by budget office and in coordination with Chief, Park Permit Office Supervisor and other divisional staff.
Prepare purchase orders, check requests, requisitions, contracts, and related correspondence as needed or requested by divisional personnel and in accordance with M-NCPPC policies.
Prepare RFPs, RFQs, or REOIs and organize pre-proposal conferences as requested or directed by Chief.
Coordinate and monitor contracts, review invoices, approve payments, and ensure contractual requirements have been met.
Write and/or edit special event invitations and special guest letters, coordinate RSVPs for VIPs, and invite dignitaries and other guests as requested by the Public Affairs staff.
Design and prepare various PowerPoint presentations, event calendar entries, website updates and presentations as requested by staff.
Research and make recommendations for improvements to publications and promotional efforts.
Maintain the contact database for the Division keeping it current and accurate. Regularly update and distribute the divisional emergency contact list.
Consistently compose high quality, error-free correspondence.
Provide clerical support for Planning Board meetings following the procedures and guidelines as set forth by the Montgomery County Planning Board.
Make copies, send electronic documents, prepare and mail items, coordinate meetings and provide assistance for meetings as requested by divisional staff.
Important Skills and Characteristics:
Collaborative with a strong work ethic; having strategic awareness and a sense of vision, a cooperative spirit, excellent communication, and interpersonal skills.
Demonstrable success in developing and presenting proposals for consensus and funding.
Proven ability to approach and interact with people of all backgrounds and the ability to think collaboratively with senior members of the organization.
Proven workload management and analytical data skills and ability.
Demonstrated ability to work under pressure on multiple projects, meet tight deadlines within budgetary constraints, creatively problem solve.
Superb written, verbal, organizational and interpersonal skills. Ability to communicate through electronic mediums. Proficiency utilizing Microsoft Word, Excel and PowerPoint.
PHR (Professional in Human Resources) certification or related current certification.
A Bachelor's Degree in Accounting, Human Resources Management or Business Administration and 6 years of related experience in public affairs, marketing or government organizational environment.
1. Bachelor's degree in business administration, management, or related subject; and
2. Four years of progressively responsible administrative experience related to the needs of the division or department to which the position is assigned; or
3. An equivalent combination of education and experience.
About The Maryland-National Capital Park and Planning Commission
Created in 1927, The Maryland-National Capital Park and Planning Commission embodies the vision of forward-looking community leaders who saw the need to plan for orderly development and protection of the natural resources in the two suburban counties bordering the District of Columbia. During the Commission's proud 80 plus years of existence, the population of the area it serves has increased to more than 1.6 million residents who inhabit a bi-county area of great economic, racial, ethnic and geographic diversity.The Commission's facilities, programs and responsibilities have constantly evolved and expanded to keep pace with the needs of this vibrant community. From assuming responsibility for the entire public recreation program in Prince George's County in the '70s, to building and strengthening ongoing regional business partnerships, the Commission has continued to plan, fund and deliver quality, innovative programs, facilities and services for over three-quarters of a century. M-NCPPC benefits the citizens of Montgomery and Prince George's Counties by Turning Visions Into Reality.