Willamalane Park & Recreation District - Springfield, OR
October 5, 2018
$80,662.40 - $108,908.80
Full-time - Experienced
4 Year Degree
General Statement Of Duties: Manages, plans organizes and evaluates the activities of the Finance Services, Information Services, and Purchasing departments; does job-related work as required.
Distinguishing Features Of The Class: The Business Operations Director manages, plans, organizes and evaluates all financial responsibilities of the district and supervises the work of staff in accounts payable, payroll, information services, auditing, and financial reporting. The Business Operations Director plans, organizes, evaluates, and directs all aspects of the district-wide purchasing and procurement policies and practices. This position assesses, completes business financial analyses and makes recommendations to the Management Team and Superintendent on district-wide improvements. Supervision is provided to departmental staff. Work is performed under the direction of the District Superintendent.
EXAMPLES OF ESSENTIAL DUTIES PERFORMED:
(Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)
Participate as a member of the District's Management Team to establish the overall mission and direction of the District.
Provide high-level assistance to the Superintendent and Management Team in the development of the District's strategic plan, goals and initiatives, annual budget, capital improvement program, rate and fee studies, and relationships with the District's partners.
Initiate and facilitate significant business process improvement initiatives within the District.
Direct and assist the information services department with a variety of complex organizational and technical work for analysis, development, installation, and maintenance of District-wide information systems
Develops internal practices and procedures for quality control which promote sound financial and purchasing practices.
Recommend, evaluate, and initiate goals and objectives related to the areas of finance, operations, purchasing, and information services.
Direct and lead all division personnel and resources; strategically assigning, overseeing evaluations and disciplines, and promoting personnel.
Prepare annual budget for the Finance Department; monitor expenditures to remain within established budgetary constraints.
Develops the annual operating and capital budget for this division and manage the approved budget.
Oversee and coordinate details of District-wide budget preparation; develops timelines, methods, and objectives for the budget process; assist department managers in establishing priorities and determining funding levels; recommend procedures and modifications to existing methods to improve the effectiveness of the budgeting process.
Develop, and implement policies and procedures related to finance, purchasing, and procurement.
Oversee the day-to-day operations and strategic goals of the accounts receivable cycle to ensure accurate and timely service.
Manage district-wide operational contracts such as janitorial supplies, mail, copiers, and other leased or purchased office equipment.
Manage funds of district-wide financial databases and budgets such as the replacement plans, Capital Improvement Program, and System Development Charges.
Assist the Director of Planning, Parks and Facilities with setting the annual and five-year Capital Improvement Program budget.
Monitor legislative action, bills, and new legislation affecting the District; provides advice to the Superintendent and Management staff.
Analyze and evaluate financial data; maintain general ledgers; monitor cash flow; coordinate District's annual audit; recommend procedures and modifications to existing methods to improve the effectiveness of the accounting policies and procedures; monitor all fiscal operations for compliance to federal laws and district policies; maintain the five-year financial plan.
Act as one of three trustees for the District's retirement and deferred compensation programs.
Manages the development and implementation of district-wide administrative policies and procedures. Ensures all departmental administrative policies and procedures are consistent and current with the district.
Manage and promote all areas of operations with technical resources, sharing of best practices and standards, and relation of major business objectives. Develop policies, practices, and procedures to plan technology implementations.
Establish and enforce information services best practices and policies to ensure security and compliance of systems and data.
Develop and manage policies and procedures for assuring that contracts, agreements, and other legal documents are processed, cataloged, filed, and retained to meet operational needs and compliance with Oregon Public Records law.
Represent the district on regional and state organizations as well as civic and community groups to promote park and recreation services.
Knowledge: Thorough knowledge of management techniques, principles, and practices related to governmental operations; principles and practices of public finance and budget; generally accepted accounting principles and government accounting; auditing and financial reporting; state and federal regulations and laws pertaining to areas of responsibility; Oregon budget law. Considerable knowledge of information services; principles of supervision.
Skills: Effectively written and oral communication skills; advanced skills using Microsoft Office Suite, and business software systems.
Abilities: Analyze financial methods and procedures and recommendation policy and procedure; plan and direct the activities of subordinate employees; interpret and apply laws and regulations pertaining to areas of responsibility; formulate goals, objectives, and programs to address the needs/concerns of the public and/or District employees; establish and maintain an effective working relationship with other employees, department heads, committees, outside agencies, the Board and the general public; prepare clear and concise reports.
Experience And Training: Bachelor's degree in Business Administration, Public Administration and/ or Finance with an emphasis in Accounting or related field and four years of progressively responsible experience in an administrative or managerial capacity which includes responsibility in financial management and planning and management of a business or governmental programs. CPA or Chief Financial Officer experience and or certification preferred. Experience in managing systems support also preferred.
Physical Demands Of Position: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing less than 30 pounds on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computers, keyboards, telephones, calculators, and standard office equipment. Work is primarily performed in an office environment but may have exposure to adverse weather conditions related to outdoor recreation events. Outside of established workweek hours, may work a flexible schedule, including weekends, evenings, meetings, and on-call status as needed. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.
Necessary Special Requirements: Possession of or ability to obtain a valid Oregon driver's license; safe driving record.
Hours/Shift: Outside of established workweek hours, may work a flexible schedule, including weekends, evenings, meetings, and on-call status as needed including weather-related schedule adjustment.
Equal Opportunity Employer Drug Free Workplace
About Willamalane Park & Recreation District - Springfield, OR
Willamalane Park and Recreation District maintains and operates five recreation facilities and 46 parks and natural areas totaling nearly 1,500 acres. Willamalane is a special tax district, separate from the city of Springfield, with its own boundaries. It is governed by a five-member, elected board of directors and managed by a district superintendent.
We make it our mission to deliver exceptional parks and recreation to enrich the lives of everyone we serve.