Reporting to the Executive Director, the Director of Events and Community Engagement focuses on planning and executing a wide variety of free and fee-based events and programs to drive year-around attendance to help make making the Gardens a dynamic and vibrant community site that enlivens the downtown. Festivals and events include highly-engaging quality recreational, seasonal, cultural, performing arts and market/vendor activities for all ages and socioeconomic levels. This position is responsible for planning and executing events that generate earned revenues and corporate sponsorships to meet the department’s annual budget revenue goals.
The Director of Events and Community Engagement also serves as ambassador at large for Myriad Gardens Foundation, and must demonstrate professional excellence and perform to the Gardens’ standards of quality at all times.
Essential Duties and Responsibilities
Develop annual plan and longer term strategic plans for Festivals and Events for the Myriad Botanical Gardens keeping up with trends and opportunities for public park/green space event programming.
Plan and direct a year-around schedule of special events and programs that will appeal to diverse audiences of all ages, in alignment with the Gardens’ mission to grow into a dynamic downtown and state destination. Such events include festivals, musical events, dance performance, art exhibits, fitness and wellness programs, outdoor and recreational programs and more.
Plan and direct a mix of seasonal events and programs to generate earned revenue to meet Garden budget goals and drive increased attendance and membership.
Plan and execute corporate sponsorship program for the department to secure sponsorships for festivals and events, working in coordination with the Director of Development.
Secure and coordinate all appropriate permits, licensing and other necessary local municipal approvals prior to event occurrence; manage material and signage needed for event presentation.
Meet with presenters and vendors to coordinate program execution; prepare contract agreements and coordinate all elements necessary to produce the highest quality programs and events.
Collaborate with the Volunteer Coordinator to recruit, train and supervise a corps of excellent and committed volunteers, and supervise interns and seasonal staff to assist in organizing and provide staffing to programs and events.
Collaborate and work closely with Facilities department on festival and event set up, trash, restroom, security and other facilities related set up, execution and tear down needs.
Create and manage overall department budget and individual project budgets and timelines for special events and programs; monitor progress of event and program registration, sales, and revenue goals; work with Executive Director to adjust plans and strategy as necessary to meet Garden mission and goals.
Manage business relationships for securing cost efficiencies and in-kind donations for goods and services.
Create and manage event evaluation program to get external and internal feedback on all events for a continuous improvement program with festivals and events.
Performs other duties as may be assigned.
Public Event Coordinators, interns, seasonal staff and volunteers.
Community Board Special Events Committee Duties
Serve as the primary staff liaison, along with Deputy Director, to develop and manage a community board committee whose members help strategically offer ideas and resources for developing the Gardens mix of year-round quality festivals and events that best serve the OKC community, the Gardens’ members and ones that will generate revenue and corporate sponsorships to meet annual budget goals.
Education and/or Experience
Requires a minimum of three to five years of relevant experience.
Computer Equipment and Software Requirements
Excellent word processing skills; must have expert-level skills with MS Office, especially Excel.
Experience in use of standard office equipment.
Certificates, Licenses, Registrations
Valid Oklahoma Driver’s License.
Skills and Abilities Required
Knowledge of industry standards, principles, trends and practices of event management including but not limited to project management, staging an event, risk management, site procurement, communications and consumer/vendor relations.
Desire and enthusiasm to keep ahead of trends and best practices in event programming at public spaces, museums and parks and botanical gardens.
Knowledge of community resources, volunteer, funding, and development resources; demonstrated ability to gain event sponsorships.
Ability to execute a diverse range of new and original event and programing ideas for diverse audiences.
Knowledge of database management, graphic design and basic computer skills in Word, Excel, Access and Publisher.
Knowledge of legal agreements and binding contracts.
Skill in planning and coordinating large scale events; skill in public relations.
Demonstrated ability to reach financial goals in event execution.
Excellent customer service, verbal and written communication skills.
Ability to think strategically, resourcefully, and be a skilled problem-solver.
Proven ability to handle multiple priorities and meet deadlines.
Ability to be self-directed, yet excel in a team environment and ability to build and maintain positive internal and external relationships.
Experience with Microsoft office including Excel and PowerPoint; Skill in operating audiovisual, sound, and lighting equipment.
Must have the flexibility and willingness to work on evenings and weekends when required.
Additional Job Requirements
Clearance of background check.
The employee will work in both an office setting and outside in various weather conditions. Some locations visited during the course of executing job duties may not be wheelchair accessible.
Must be able to sit for extended periods.
Must be able to bend, stoop and lift on occasions.
Must be able to climb stairs.
Must be able to walk from office building to Garden and/or Scissortail Park facility.
This full time, non-exempt position is eligible for health, dental, life insurance, vision, long-term disability, voluntary life, accident coverage, 401(k), paid time off, and paid holidays.
Please email resume to Careers@myriadgardens.org. You will be contacted only if considered for an initial phone or in-person interview.
Equal Opportunity Employer (EOE)
Internal Number: MGF
About Myriad Gardens Foundation
Myriad Botanical Gardens is one of Oklahoma City’s most beautiful and vibrant garden and park spaces offering visitors a 15-acre natural escape in the heart of downtown. Free and open to the public, the outdoor spaces include: ornamental gardens, a children’s garden and playground, Great Lawn, lake, an off-leash dog park, water features including splash fountains for children and walking and jogging paths. There is always something happening at the Gardens.
The centerpiece of the 15-acre Myriad Botanical Gardens is the Crystal Bridge Conservatory, home to thousands of beautifully displayed tropical and desert plantings. Within the 13,000 square feet, you will discover 750 varieties of plants, a cascading waterfall and a sky bridge to experience stunning views into the tropical forest.