Job Description: Under the supervision of the Deputy Athletics Director, the Business Manager will be responsible for the daily running of the Athletics, Recreation and Intramural Offices, including business operations for the department’s financial accounts and travel arrangements.
ESSENTIAL RESPONSIBILITIES/PRINCIPLE ACTIVITIES:
- Develop, implement, and oversee the daily functions of the office.
- Monitor the accounts payable function of the Student Activities Association, Auxiliary, and Foundation budgets, including processing check requests.
- Monitor the accounts receivable function of the Auxiliary Services Corps and Foundation budgets (primarily, rentals, memberships, and donations); Generate invoices and draft rental revenue projections as needed.
- Assist the Deputy Athletics Director with tracking and auditing of all fiscal accounts. Maintain excellent records and accurate spreadsheets.
- Assist the Deputy Athletics Director with the annual EADA and NCAA Financial Reports.
- Reconcile the department credit cards and assist with petty cash accounts.
- Produce monthly, quarterly, and annual internal financial reports.
- Process and track personnel action forms and timesheets.
- Coordinate travel arrangements for team travel and staff/coaches travel.
- Ensure that all staff and coaches have appropriate and updated certifications on file.
- Submit facilities and technology work orders for equipment and facility maintenance.
- Participate in staff meetings and professional training as appropriate.
- Hire, train, supervise, and help evaluate all office Federal Work Study students.
- Assist with quarterly personnel expense reconciliations.
- Engage in active listening with constituents to build relationships, understand each individual’s goals and take the initiative to assist in the achievement of those goals.
- Model professionalism and communicate effectively: exude integrity; inspire others; exhibit effective level of verbal and written communication; promote and represent the mission and core values of the John Jay Department of Athletics.
- Adhere to all NCAA, CUNY and John Jay policies and procedures.
- All other duties as assigned or needed.
EDUCATION AND EXPERIENCE:
Bachelor's degree required.
2-4 years of accounting, administrative, and/or business management, or related, experience preferred.
Excellent customer service & communication skills required.
Strong organization skills required.
Additional Salary Information: 20 hours per week. Annual professional development will be supported.
About John Jay College of Criminal Justice
The John Jay College of Criminal Justice Athletics Department provides a comprehensive, competitive and fulfilling program in which all can feel pride, commitment and affiliation. The Department represents an exemplary model of intercollegiate athletics where athletic excellence is sought within the context of full support for the institution’s academic mission. Our goal is to attract, retain and graduate the finest student-athletes who in turn become loyal, supportive and proud alumni. The John Jay Athletics Department serves 14 intercollegiate sports and approximately 200 student-athletes. The Department also consists of Recreation and Intramurals, to create an educational environment producing social and fitness rewards.