Under occasional supervision, performs administrative and supervisory work in developing, implementing, and managing the programmatic and financial goals of the afterschool/summer camp programs. Work involves handling the responsibility for personnel management, securing and maintaining program contracts, recreation programming, policy development/compliance, budget management/preparation, community relations, marketing, and program safety for multiple off-site programs and summer day camp. Reports to the Park Director.
ESSENTIAL JOB FUNCTIONS
Develops strategies and action plans to achieve financial and programmatic goals of afterschool and summer camp programs.
Develops, implements, and evaluates program policy, procedures, and standards; ensures compliance.
Recruits, hires, schedules, supervises, and evaluates afterschool and summer camp staff (full and part-time) including assigning/reviewing work, maintaining standards, allocating personnel, acting on employee problems and recommending employee discipline and discharge as appropriate; reviews work of employees for accuracy/completeness and makes recommendations for improvement; offers training, advice, and assistance as needed.
Develops, implements, and evaluates staff policy/guidelines specific to afterschool and summer camp programs.
Prepares bids; makes presentations to school district personnel according to schedule.
Manages program contracts; ensures compliance.
Maintains positive relationships with school district personnel through meetings, written/verbal communication, and surveys.
Evaluates and resolves concerns/complaints from public/parents, school district personnel, and program staff.
Prepares and presents annual budget. Manages budget.
Monitors and analyzes afterschool trends to ensure program follows National Afterschool Association standards/guidelines.
Develops, implements, and evaluates program safety standards; schedules/records CPR/first aid certifications, background checks, and staff training; receives and evaluates accident/incident reports; makes recommendations for change as needed.
Schedules and facilitates staff meetings and trainings.
Programs and schedules afterschool special events, guest speakers, and instructional programming.
Programs summer camp themes, related activities/crafts, field trips, daily schedules, buss schedules, and facility usage.
Receives and responds to inquiries from parents, public, school and district personnel, and staff.
Prepares bi-weekly payroll for program staff.
Create program publicity, registration, information, fliers, forms, web content, and other written/promotional information.
Works with grant writer to prepare grant reporting, programming, and staffing.
Ensures program compliance with all applicable policies and procedures, laws and regulations, and standards of quality and safety.
Coordinates program activities and services with other departments, school personnel, and others to ensure program effectiveness and efficiency.
Receives and/or reviews various records and reports including parent/public inquiries, complaints, and concerns; employee discipline, issues, and concerns; school district request/concerns; accident/incident reports; and purchasing requests.
Prepares and/or processes various records and reports including budget – afterschool and day camp; program policy, fees, registration information, etc.; bid packets and presentations; hiring (master file, background check, etc.); and afterschool/summer camp programming.
Refers to budget/budget reports; contract/bid (afterschool); National Afterschool Association guidelines; program policy, procedures, and standards; employee handbook; codes / laws / regulations; publications and reference texts; etc.
Interacts and communicates with various groups and individuals such as the management team, school district personnel, program participants (parents), agency staff, program staff, supervisors and counselors, and the general public.
Requires a Bachelor's degree in education, leisure services, parks and recreation, or other relevant field supplemented by five to six years of responsible experience in recreation programming, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
About Irmo Chapin Recreation Commission
The Irmo Chapin Recreation Commission (ICRC) exists to enhance the quality of life for all citizens of the district through the development of recreation programs and facilities that promote a lifestyle of wellness, physical activities and cultural experiences for all ages. ICRC currently operates four parks: Crooked Creek, Melvin, Seven Oaks and Saluda Shoals Park. In addition, ICRC is in the process of completing an $18M build-out of two new additional parks and several million dollars in renovations of existing parks. An array of recreation and tourism opportunities are provided including tournaments, after school and summer camp programs, special events such as Holiday Lights, Pickin' & Piggin, Rollin' on the River, as well as a Mud Mania event for children. ICRC currently has 64 full-time employees and over 200 part-time employees.