The City of Astoria is seeking an enthusiastic, outgoing, and passionate professional for the position of Recreation Manager. This new position is part of the Parks and Recreation Department's Leadership team, reports to the Parks and Recreation Director, oversees two Recreation Coordinators and 40 to 70 part-time employees, and is responsible for directing the operations and business functions of the City's recreation center, indoor play park, early childhood education facility, youth and adult athletic programs, youth programs, specialty programs, health and wellness programs, adult fitness programs, and community and family events.
Qualified and interested applicants can view a full position description and apply online at www.astoria.or.us
Interested and qualified candidates are encouraged to view the full position description and apply by October 25th. Candidates who successful complete the first review will be notified by October 27th for a October 31st Skype interview. Finalist will be invited to visit Astoria, November 8th-9th for further interviews. Preferably, the successful candidate will be available to begin employment in January 2018.
This position is responsible for the overall administration and management of the Recreation area, which includes: hiring, training, coaching, disciplining, and terminating staff; developing and managing the division budget; evaluating safety, legal, and liability issues to determine effective policies and practices; determining appropriate fee schedules and charges for Recreation services and facilities. This position also operates facilities and programs in a manner which is safe and operationally and fiscally responsible and appropriate based on community desires, by taking direction and indirect oversight of the Parks and Recreation Director by performing the following duties.
DUTIES AND RESPONSIBILITIES other duties as assigned...
This description covers the most significant essential and auxiliary duties performed by this position for illustration purposes, and does not include other work, which may be similar, related to, or a logical assignment for the position. The job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.
1. Manages staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; Establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; recommends merit increases and other rewards to recognize performance; investigates situations that arise relating to accidents, risks of claims, employee performance or misconduct or potential discipline, initiates and administers employee discipline subject to Parks & Recreation Director and city management concurrence as necessary or appropriate in the circumstance, determines and takes appropriate corrective and disciplinary action as necessary and recommends termination if necessary to address misconduct and performance deficiencies; follows the City Charter, Code, human resources policies and labor agreements.
2. Provides oversight and participates in directing the implementation of internal operations for the department, which includes planning, coordinating, administering, and evaluating programs, projects, facilities, processes, procedures, systems, standards, and/or service offerings; researches new and innovative recreation programs and trends and adapts and introduces programs to meet community needs; ensures compliance with Federal, State, and local laws, regulations, codes, and/or standards; coordinates activities between multiple service areas; works to integrate and coordinate service areas.
3. Prepares and administers budget; prepares cost estimates for budget recommendations for issues such as budget revisions, program options, performance measures, and/or capital improvement projects; monitors programs and projects; and controls expenditures; submits recommendations for Recreation services and facilities based on need and budget. Pursues grants and other outside funding opportunities including researching available funding, preparing applications, and ensuring completion with terms and conditions.
4. Makes public presentations to community organizations; researches, develops and submits funding proposals for specified programs; organizes and directs fundraising activities; solicits and facilitates partnerships within the community to enhance recreational opportunities for the community at large; Serves as a liaison with employees, athletic associations, parks operations, and external organizations; represents the City at a variety of meetings, public events, training sessions, on committees, and/or other related events.
5. Directs and participates in the maintenance of recreation facilities; inspects and observes facilities to ensure maintenance of safety standards, sanitary conditions and orderly conduct; Receives and makes appropriate determinations in the event of safety complaints or grievances; coordinates facility maintenance needs with the Department's Maintenance Division and communicates work orders for repairs, provides contract management services for necessary work outside the scope/availability of regular staff; supervises custodial work, or other maintenance staff as necessary; ensures chemicals, equipment and materials are properly handled and safely stored when not in use; ensures regular and adequate cleaning of facilities.
6. Provides leadership and works with staff to create a high performance, service-oriented work environment that supports mission, objectives and service expectations; provides ongoing training of current staff and new staff. Provides overall leadership. Participates in programs and activities that promote workplace diversity and a positive employee relations culture and environment. Assigns, directs and schedules the work of employees.
7. Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
8. Performs other duties of a similar nature or level
The position has full supervisory and managerial responsibilities for 2 full-time Recreation Coordinators, and for 40 to 70 professional, support and part-time childcare providers, cashiers, referees, instructors and various recreation staff.
WORK COMMITMENT/ QUALIFICATIONS
The Recreation Manager is a full-time position that works a flexible schedule, including weekends and evenings. Required to be on-call in order to respond to and provide supervision of facilities and programs in emergency situations and as needed. Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor degree in recreation management or related field. 5-7 years of recent recreation programing experience, including 2-3 years of supervisory experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply budgeting principles.
Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Proficient use of recreation management system is needed.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of or ability to obtain a valid Driver's License within six months of hire. Possession of a current CPR/First Aid Certification in a nationally recognized program such as the American Red Cross or Ellis and Associates. Ability to obtain a CRP/Frist Aid Trainer Certification in a nationally recognized program such as the American Red Cross or Ellis and Associates within 6 months of hire. Certified Park and Recreation Professional (CPRP) preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 50 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud.
About City of Astoria, Oregon - Parks and Recreation Department
Astoria is located on the Columbia River, just a few miles from the Pacific Ocean, located in Clatsop County. It is surrounded by the beauty of the forest, mountains, three rivers and the sea. Because of its steep hills and beautiful Victorian homes, Astoria has been called the “Little San Francisco of the Pacific Northwest.”