Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree. Two years of full time experience in an Academic Advising, Counseling or Student Services setting. In lieu of experience, part-time graduate work in a Teacher Education, Counseling, Higher Education Administration and/or Academic Advising setting, totaling two years of full time experience will be considered. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations (***Out-of-State Applicants, see "Special Notes”).
Master’s Degree or Advanced Certification or Degree in Counseling, Higher Education Administration or Education. Additional years (3+) of full time experience in an Academic Advising, Counseling or Student Services setting. Basic understanding of NCAA eligibility rules. Experience working with collegiate athletes. Experience in Higher Education. Experience working with at risk students. Previous experience at a Division I institution. Previous collaboration and participation with related campus groups and organizations.
Brief Description of Duties:
The Academic Advisement Assistant will be responsible for providing academic support services as well as student services to Stony Brook student-athletes. He/she will assist in the evaluation, monitoring and development of the academic advising, tutoring, and academic progress and Life Skills programs in place for all student-athletes. The Athletic Academic Advisement Assistant will execute all duties in compliance with NCAA policies and procedures. The selected candidate will have both excellent communication and organizational skills. They will be committed to the successful academic and personal development of Stony Brook student-athletes.
At-Risk Student Athletes Program Planning Create and implement detailed plans of action for student-athletes considered academically at-risk to assist in their academic success. This includes selection of appropriate courses, implementation of a tailored study hall model, organization of appropriate plan for Coaching Staff and Sport Supervisor communication and involvement, as well as responsibility for monitoring and facilitating the at-risks students’ academic endeavors on a daily basis with assignments, test and deadlines. This includes, but is not limited to, helping to assign tutors for all classes in an at-risk student’s course load, or serving as a tutor for at-risk student, so as to best address his learning needs. As appropriate, will confer with the Director of Student-Athlete Academic Success, campus advising office and the Disability Student Services Office to assist in these processes, but realizing the ultimate responsibility rests within the Department of Athletics.
Team Study Hall Coordinate the best system for successful individual and team study halls for assigned teams. Under the direction of the Director of Student-Athlete Academic Success, the Academic Advisement Assistant will assume a primary role in the day to day operations of the study halls for Stony Brook teams within the Goldstein Family Student- Athlete Development Center.
Academic Advising Assist in the development, assessment and implementation of the academic advising services offered to Stony Brook student-athletes as such services relate to NCAA progress-toward-degree requirements and established institutional requirements. As assigned by the Director of Student-Athlete Academic Success, the Academic Advisement Assistant will be personally responsible for the academic advising of several assigned teams and the respective individual athletes. Recruiting Serve as the Academic recruiting contact for prospective student- athletes on assigned teams, meeting with students and families either in person when possible, or by phone. If time permits and the student and/or Coach inquires, also serve as a liaison to Undergraduate Departments and/or Disability Support Services.
Tutoring Assist in the coordination of the tutorial program for all student-athletes. Responsibilities may include interviewing, hiring and training tutors, scheduling tutorial sessions, preparing necessary paperwork for payroll and evaluating tutors with feedback from Academic Advisement Assistants, faculty and student-athletes. Also responsible for ensuring to function within the rules of the NCAA and the institution. New Student Orientation Provide Office of Orientation and Family Programs with accurate records for all incoming students-athletes, as well as those who will be in attendance at Orientation Day. Monitor math, chemistry, writing, and foreign language placements, as well as potential AP and college credits for all freshman and transfer students prior to initial full time enrollment at Stony Brook. Attend new student orientation session and assist with all aspects of that day and assist with development of Summer Bridge Program.
Life Skills Program Development Support the Department of Athletics Life Skills Curriculum by assisting when necessary in items including, but not limited to resume and cover letter creation and review, interview skills, programming with regards to career and personal development and various other professional life skill enhancement programs.
Mandated Administrative Reporting Provide student-athletes, coaches and athletics administration with detailed reports of grades, credits earned, degree declarations and issues affecting eligibility. This also includes monitoring and assisting with calculation and forecasting the yearly and multiyear APR for assigned teams. Administrative Responsibilities Collaborate with the Director of Student-Athlete Academic Success, athletic department administration, coaches and university staff members on any other issues relative to the successful development of Stony Brook University student-athletes. As the Athletic Department is one facet within the larger University system, will serve as a liaison across campus for various related offices as needed/approved. Assist when necessary in the periodic collection and dissemination of academic information to liaison for NCAA, conference office and institutional awards and year-end records. Assist with assigned student-athlete class registration each semester and the distribution and collection of books for scholarship recipients.
Other duties as assigned as determined by rank and departmental mission.
FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Night and weekend work will be required.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
Stony Brook University is 100% smoke-free as of January 1, 2016.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Pollock-Krasner House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.